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Get insight into your recruitment pipeline
Get insight into your recruitment pipeline

Get familiar with the reports: Pipeline overview, Pipeline speed, and Pipeline conversion.

Ester avatar
Written by Ester
Updated over a week ago

Don’t we all just adore good data and clear reports that empower data-driven decision making? Let’s talk about the Teamtailor pipeline reports. By considering your recruitment pipeline, you’ll be able to get insight into your recruitment process, what works well, and where you are seeing efficiency blockers, all for a smooth process and ultimately a better candidate experience.

💡 For the best pipeline insight, we recommend you first get familiar with your stage types.

Pipeline overview

With the pipeline overview report, you can keep track of your candidates’ journey through the process. This is done by the system taking a snapshot of your pipeline, once every day, to see where the candidate was at this time (02:00/2AM CET to be exact). The result is a report where you see the number of candidates in each stage type on any given day.

In the report above, we’re looking at the pipeline overview for the past 28 days to see the size of the stage types Inbox, Screening, and Interview.

For a deeper insight, you can view the data reported day-by-day per stage type. Toggle Stage breakdown to see the exact stages your candidates were in on that day.

Pipeline speed

When it comes to recruiting, time is absolutely of the essence. Pipeline speed gives you an overview of the time spent on every step of the recruitment process. In the same report, you will also quickly see the average number of days it took for your team to hire, and to reject the candidates. Use this data to identify bottlenecks, and ensure your recruitment process is as efficient as possible.

In this pipeline speed report, we can identify that the Interview stage types stand out, making it clear that this slows down the process. You will also be able to see that the average time to reject your candidates is a lot longer than what it takes to hire. Both these insights are probably factors you’d want to take a closer look at.

To fully understand what is holding up your process, or what works really well, you can view the data further down on the same page. This will display the stage speed per stage type or per stage. In the screenshot above, you see the report broken down by stage.


Pipeline conversion

By understanding your pipeline conversion report, you will get insight into your candidates' journey through your recruitment process/es. This report displays a funnel of your candidates' movement through the different stage types, and where they are dropping off.

In this Company’s pipeline conversion, you see that the biggest drop-off is of candidates not moving forward from the inbox stage further into the process. You also learn that there is a 33.3% drop-off of candidates in Interview to Offer, which you might want to address.

Please note! This report uses cohort-based date filters to find candidates who applied or were sourced* within the selected dates. You can then follow these candidates’ progress through the process up until the present day. Applications added outside of these dates will be excluded from the report.

Let’s look into the specifics of the pipeline conversion numbers, which you see under the Data report further down on the same page:

Title

Description

Stage type

Which stage type you’re currently reviewing

Reached stage

The number of candidates who reached this stage type out of the ones who applied (or were sourced*) during the selected time frame.

Conversion between stages

The % of candidates that were moved forward to the next stage.

💡 Subtract this from 100 to learn how many percent dropped off.

Conversion from inbox

The % of candidates that were moved to this stage, compared to the inbox stage.

Rejected

The number/percentage of applications that were rejected, out of the ones added into the pipeline during the selected time frame.

The % is counted from the number of candidates that reached the stage during the same period.

Not moved

The number/percentage of candidates that stayed put in this stage during the selected dates.

*This includes candidates added both when sourcing directly to a job and when using the 'Add to job' option on an existing candidate.

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