With Job approvals, you can ensure every new job is reviewed before it is created. This helps you maintain control over your hiring process while keeping approvals structured and well-documented.

Before a job can be created, the requester submits the job details for approval. The request is then sent through a customizable approval flow, ensuring the right people review and approve it before hiring begins.

This article covers how to set up Job approvals. To learn more about submitting and managing job approval requests, check out our article here.

With Job approvals, users must first submit the job for approval, regardless of their access role, before they can create a job. Once submitted, the assigned approvers review the request and either approve or deny it.

Throughout the process, Teamtailor tracks the approval status, approval history, job details, and hiring progress.

Once Job approvals have been added for your account, you can enable the feature under Settings → Recruitment → Job approvals. From here, you can set up your approval flows.

An approval flow consists of one or more steps in which users in your account can review and approve a new recruitment process in sequence. Approvers in each step can either approve or deny the job approval request. If denied, the requester must make changes and resubmit, restarting the approval flow.

The default approval flow applies to all jobs unless a custom approval flow is triggered.

Decide who should approve the job approval request and, if multiple approvals are required, determine whether they must occur in a specific order.

At any step, you can choose whether approvers are allowed to edit the approval flow from that point onward. Click Save when finished to set your default flow.

With a custom flow, you can set up alternative approval flows based on one or more values provided from the job, including:

Start off by clicking + Add custom approval flow to create a new flow. This editor works the same way as for the default approval flow, except here you need to give the custom flow a title and specify when it should be used using the options at the bottom.

Specify the values from the job that this flow should apply to. You can fill out one or multiple criteria. The fewer criteria you specify, the more general the custom flow will be. The system will prioritize flows with the most matches and exclude those that don’t match.

To ensure approval flows run smoothly, each user can assign a substitute approver during their absence, for example, when they’re on vacation or on leave. This can be done by updating their user status settings.

The approval will be recorded by the designated approver on behalf of the user.

Approval is requested when creating a new job. The information provided in the job allows approvers to review the details and decide whether to approve or reject it. Some of the fields filled out in the job will also be used to determine which approval flow is applied.

To help approvers make an informed decision, the job approval request includes key details about the job. The following information from the job will be presented to provide the necessary context before approving or rejecting the request:

* These fields will be available to be filled out by users once enabled under Settings → Recruitment → Custom fields.

If your approval process requires additional details beyond the default job information, you can create custom job fields. All job custom fields added under Settings → Recruitment → Custom fields → Jobs will be available to fill out when users create a new job.

You can also make a job custom field Required by enabling the Required toggle. This ensures users must complete the field before they can submit the job for approval, helping approvers receive all the necessary information to make a decision.

This filled-out information will be included as part of the information approvers review.

Default User

Hiring Manager

Recruitment Lead

Recruitment Admin

Company Admin

Division Admin