In accordance with data privacy regulations, a candidate can at any time request a copy of the personal data that is stored on them. To make this process smooth as sailing, we have built a Request your data feature. Let’s take a closer look at this one!
How a candidate requests a copy of their data
To request a copy of your data, the candidate heads over to the Data & Privacy section of your career site or their in their Connect profile.
If a candidate requests a copy of their data via the career site, they are asked to confirm the data request via an email sent to their email address. This email looks something like this:
Note! If no data is stored linked to this email, no email is sent.
How the data copy is sent
Once they request is done, the system will automatically send an email with a copy of the data.
What data is included?
In the following table, you see which data is included:
name
phone
linkedin profile url
locations(full_addresses)
job applications
pitch
questions and answers
resume
uploads by candidate
about*
If any files are attached in the data copy, these will be available for download until the next day.
*about is a field that has been removed from the candidate profiles, and is therefor not included in majority of candidates. Simply put, if you see an About section on the left hand site of your candidate’s profile, this data is included in the data copy sent to the candidate.
What the recruiter sees
When a candidate requests a copy of their stored data, the team members with access to the candidate will be able to see a note in the activity. Like so:
The data request will also be logged in Audit log with the even type: data_request.