It’s no surprise that data and statistics plays a part of successful recruitments. Insights from your previous/ongoing processes could make it easier for you and your recruitment team to work smarter going forward. This is why every job/recruitment process in your Teamtailor account, comes with a dedicated job reports filled with data about your process.
The jobs report contains the following sections:
All the data is displayed in widgets and if you want to view or export the data, you can do so by expanding the widget.
How to expand the widget?
When you hover on the widgets, you can see a button on the top right that will display the data behind the visualisation in the widget.
On click, it opens a modal to show the data. The modal has its own date filter that allow you to see data for any dates. The table can be sorted by clicking on any of the column headings.
If you wish to export the data, you can do so by download the data as a CSV with the download button right next to the date selector.
This first widget on the job report gives you an at-a-glance info about what's happening with this job right now. This widget is not influenced by the date filter.
In the overview, you see the following data:
Total applications - the total number of candidates in your process, this also includes sourced and referred candidates.
In inbox - the total number of applications in the inbox at this moment
In process - the total number of applications in process at this moment. In process is any stage between the stages Inbox→Hired/Rejected.
Rejected - the total number of rejected candidates in this process right now.
Hired - the number of candidates hired for this position up until now
After you’ve made the first hire in this process, you’ll also see the numbers for:
Avg. time to fill - calculated as the time between when the job was first published and when there was a hire
Avg. time to hire - calculated as the time between when a candidate applied and when they got hired.
❕ Please note, in case of no hires these two numbers on the right will be hidden
The audience section will give you all the insight about the ads visitors and the metrics you might need to optimise the job ad.
The funnel can be used to spot candidate drop-offs in the application process. The number between the steps is the conversion rate. It shows the % of visitors who proceeded to the next step.
💡 In the example above, you see that around 400 people visited the job posting. Out of these visitors, 37% visited the application form. Then, out of these ca 150 people, 6% submitted an application.
To see the detailed view, hover on a stage and you’ll see the details such as drop-off rate and views.
Drop-off: Percentage and number of visitors who left the page and did not proceed to the next page.
With this widget, you can track the conversion rate of your job ads and see how your visits vs. applications progresses over time.
The number on the right (2% in example) is the conversion rate for the time period selected. If available, you can see a comparison with the previous time period.
This widget displays the top sources for the job ad. If you wish to see a list of all sources, you need to click on the Expand button to open the modal.
Note: Visits that don't have a source are not included in this widget.
💡 When viewing all sources, after expanding the widget, you will also see the number of application/hires that dame from this source. You can also see the average rating of these candidates, to help you see what sources are giving you the top rated candidates.
When you create promotions for your job ads, you will be able to track the success of each purchase under the Promotions report. Here you see the channel in question, how many page views and applications it lead to, as well as the average rating of this channel. This could be a great way to make sure you’re getting the most bang for your buck!
This sections contains all the metrics related to the recruitment process. E.g.: Follow your candidates’ progress through the pipeline or measure the quality of your candidate experience with the NPS data.
The pipeline overview widget lets you see how the candidates have progressed through the job stages in the selected time period. On the right, all the stages in the job are listed and these can be toggled on and off based on which stages you want to view.
On hovering a bar, you can see the number of candidates in that stage vs. the total on the given day.
Average times in inbox, to reject and to hire are displayed here along with a comparison to the past period. This allows you to follow up on the efficiency of your recruitment, to ensure you’re meeting your recruitment goals.
You can check out the Pipeline speed widget to see the average time (in days) it takes a candidate to leave a specific stage in your process.
As the name suggests, this widget shows the breakdown of the reject reasons along with the total number of rejected candidates. Learn more about Reject reasons here.
In this widget, you can also click the three grey buttons to see the reject reasons for reasons used when rejected by company and rejected by candidate.
If NPS is enabled and if there have been responses from the candidates, then these two widgets will be displayed.
NPS Score shows the NPS score as well as breakdown of the promoters, detractors and passives. The number in the badge (5 in example) next to the widget title indicates the number of NPS responses received.
NPS Comments show the comments (if any) left by candidates along with details like at which stage was the NPS received.
❕ The NPS widgets will only be shown if you have enabled the NPS feature in the skill centre. If you haven’t enabled this, this section will be hidden.
The All hires widget displays the candidates you’ve hired for this position. This will display an initial overall hiring metric all hires, as well as detailed information about the individual hired candidates.
Time to fill is calculated as the time between when the job was first published and when there was a hire.
Time to hire is calculated as the time between when a candidate applied and when they got hired.
❕ If you’ve only made one hire, you’ll only see one slide with the information of that individual hire.
In the User section, you’ll be able to see the activity of the hiring team members. This section starts off by showing the most active users along with some key activities. Maximum of 5 users can be displayed in this manner.
A full breakdown of all hiring activities of all members involved in this job will be shown in this widget. You can hover on each bar to see details.