Gone are the days when finding the time and date for the interview took longer than the actual interview. Use our Smart scheduling to send several dates suitable for you and your team, and let the candidate decide when to meet!
Connect your calendar
From your Profile settings, click Connect your calendar and choose the calendar service you're using and follow the instructed steps.
Just like that, you've made it possible to use our Smart scheduling. Don't forget to tell your colleagues to do the same, so you can use the full potential of the calendar!
Schedule a smart meeting
To schedule a meeting with a candidate, click the tiny calendar called Schedule meeting on the candidate's card.
Here, add the details for the event. This information will be sent in the invite to the candidate. For Location, choose between the locations set up in your account by clicking the location pin, or add a custom address.
You can also invite colleagues to join the event. To do so, click on his/her profile under Team members. Make sure the colleagues you're inviting also connected their calendars. All users with a connected calendar is marked with a little calendar icon in front of their names, like this:
If you’ve enabled the Meeting rooms feature, you will see an additional drop-down menu from which you can choose an available meeting room. You can read more about enabling meeting rooms here. 😊
Next, send time slots for the candidate to choose from. And this is where it gets super cool. The calendar will only allow you to select times available in you and your team members calendars. To see your team members availability, they also have to connect their calendars.
So, select a few times, or send all available options. The candidate will now be able to pick one of the suggested times in the booking form.
After connecting your calendar, you are asked to provide your working hours and availability. The time slots you will have to choose from for the meeting will be limited to the hours of availability set by all members of the hiring team. You can read more about setting that up here!
And here's the even more magical part - if one of the times suggested is booked in either one of your calendars, it will no longer be available for the candidate to choose from. We know.... 💥
By the way, the email sent to the candidate looks like this, and allows him/her to choose one of the times you've suggested.
Have a specific time for the interview?
If you want to invite the candidate to a specific time, click Set a specific time to send a "regular" calendar invite.
Change the settings for the time slots in the calendar by clicking Grid settings. Set a new start date, change your office hours or adjust the duration for a slot.
That's it! 📆 You know where to find us if you have any questions!