With the Enterprise calendar feature, you will be able to keep every user's calendar connected in one go, and by so, avoid the hassle of everyone within a company manually granting calendar connectivity. You will also be able to control whose calendar is connected and what information is shared.
In summary, your organization will benefit from the efficiency of connected calendars without compromising on security or control.
A Company Admin user needs to request this feature to be added by your Teamtailor contact person or support team. Please note that this feature may come with an additional cost.
Cronofy
We offer this solution together with our sub-processor, Cronofy, and we are allowing you to connect with:
(EWS) - Service account (on-prem only)
Learn more about how Cronofy approaches security and how it relates to calendar data and synchronization in their Security white paper.
1. Prepare the authorisation with your calendar provider
Office 365 and Exchange
Microsoft Graph API (default)
Make sure you are a user with Azure Active Directory Global Administrator access to your Office 365 tenant.
Go to step 2 in this guide and authorize access in Teamtailor.
Follow the instructions at Configure Office 365 (Graph API).
(EWS) Service Account (only available for on-prem solution)
Create a service account within your Microsoft admin environment to which you set Restricted Access. Follow the full instructions from Cronofy at Configure Office 365 and Exchange (EWS)
Go to step 2 in this guide and authorize access in Teamtailor.
Choose the option Connect using EWS (Exchange Web Services) and a Service Account.
Please note that Free-busy only access is not available for Enterprise Calendar via EWS or Graph API.
Google Workspace
Install the Cronofy application in Google Workspace.
Follow the full instructions from Cronofy at Configure Google Workspace
Go to step 2 in this guide and authorise access in Teamtailor via the option Connect Service Account.
2. Authorize access in Teamtailor
Access Teamtailor as a Company Admin and head to Settings → Recruitment → Enterprise Calendar. Here, click Connect Service Account to start the setup.
Access mode
Before connecting the calendar provider, select your preferred access mode with our third-party provider, Cronofy.
Read-Write access
This access mode is best suited for organizations that want their users to have a fully automated scheduling experience with no manual steps.
Level of access: With Read-Write access, Cronofy has full access to your users calendars. It can see all details about existing events (including titles, attendees, and times), create new ones, and automatically update or reschedule them when needed.
Calendar event creation: When a meeting is booked through Teamtailor, it appears directly on the user's calendar, and any changes are reflected automatically.
Free/Busy access
This access mode is best suited for organizations where IT or compliance teams haven't approved full calendar access. The users still get the full scheduling experience, but they will need to manually accept meeting invitations.
Level of access: With Free/Busy access, Cronofy can see when your users are free or busy, but cannot see any event details. It also cannot create, edit, or delete calendar events.
Calendar event creation: When a meeting is booked through Teamtailor, the users will receive a calendar invitation by email with an .ics file, which they will need to accept to add the event to their calendar.
Additional settings
Meeting rooms
Enable the option to reserve meeting rooms by configuring them following these instructions.
The Enterprise Calendar feature has support for hosting video meetings via:
Microsoft Teams
Google Meet
Zoom
User account
With the Enterprise calendar enabled, users cannot connect their calendars individually in their Account → Meetings settings. The users will instead see a message instructing them that the company has activated the Enterprise calendar and must contact their administrator for setup. Only calendars connected through the Enterprise calendar integration will be available.
Once their calendar has been connected, the individual users can connect their own video services by clicking Connect video service.
