By activating our integration with Workday, you'll can use the 'on-hire' trigger to automatically transfer candidates from Teamtailor to Workday. With the (optional) 'pre-hire' feature you can also choose to create applicants in Workday instead of candidates.
We offer an additional (optional) feature that allows you to pull Job Requisition information from Workday into Teamtailor to create job drafts. This feature also allows you to automatically transfer the candidate back from Teamtailor to the related Job Requisition in Workday.
Getting started
The Workday integration supports the default fields described in this support article. You can find Workday in the Teamtailor marketplace to activate it on your platform. Below you can read which Workday credentials you need for activation.
Note: Teamtailor is currently extending the integrations with support for more data fields (expected launch in Q2-25).
Once the Workday integration is added to your platform, you can go to your Settings > Marketplace Activations and click on the "view settings" Workday icon and enter the following Workday credentials:
Workday API Username
Workday API Password
Workday API Tenant
Workday API Base URL
Workday API Version
Teamtailor API Key with admin read/write privileges
Please note:
The Workday API Base URL should end with ".../service", if the URL you receive contains more characters after that, you may remove them so it has the correct format.
Setting up the on-hire and job requisitions integration
On-hire integration
After filling in your Workday credentials the on-hire integration will be automatically enabled. This integration allows you to automatically transfer newly hired person into Workday.
Note: on the activation form you can select to use the Workday 'pre-hire' feature, which will sent newly hired persons to Workday as an Applicant. If pre-hire is not used (which is the default), a Candidate will be created.
By default the following data points are transferred to Workday:
First name
Last name
Email
Country (create custom field with title/api name 'country')
Stage (create custom field, filling this field with the name of the Workday stage e.g. Review, Offer, Employment Contract, etc. allows you to control to which Workday stage the candidate is transferred. To do this you can either create the candidate custom field with the title/api name '
stage' or the job custom field 'job-stage')Note: Teamtailor is currently extending the integrations with support for more data fields (expected launch in Q2-25).
Job requisition integration
This is an automatic integration that will pull Job requisitions from Workday into Teamtailor every hour and create a job in Teamtailor with the status "draft". The integration allows you to pull in various data fields onto the job draft in Teamtailor.
If you want to pull job requisitions from Workday into Teamtailor please select the option "Workday Job Requisition Integration" and enter the email of a Teamtailor admin user (⚠️ make sure the user has the correct role: admin).
Note: when the job requisition feature is enabled, the on-hire integration will automatically link the candidate to the related requisition when transferred into Workday.
By default the following data points are pulled from Workday requisitions:
Description
Additional Description
Required Teamtailor Job Custom Fields:
Workday Job ID (required)
Below you find the list of fields that can be transferred from the requisition in Workday to Teamtailor:
Supervisory Organisation
Company Assignment
Cost Center
Recruiting Start Date
Target Hire Date
Job Profile Reference
Employment Type
Location
Weekly Hours
Pay Plan
Pay Frequency
Pay Currency
Pay Amount
Positions Allocated
Positions Available
Using the on hire integration workflow within Teamtailor
You can set up the Workday trigger in a job and send your new hires data automatically to the Workday job requisition when a candidate is moved into the chosen stage.
To add a trigger:
Click on the triggers tab under applications in a chosen Job.
Go to a stage where you want the event to happen.
Click the plus button ✚ to add the trigger.
Now every time you move a candidate to this stage, it will tell the Teamtailor application to send their information to your "Employment Agreement" section.
You will also see the candidates card in Teamtailor now has a status of "sent" under the name Workday.
Note: If you have chosen not to have the job requisition integration enabled, upon setting up the trigger, it will render a drop down list of job requisitions inside of Workday to match with.
Still need help?
Contact Teamtailor directly by:
Chat: open your Teamtailor app and chat live.
Visiting our help centre: https://support.teamtailor.com/en
Email: support@teamtailor.com
Phone: +46 (0)10 330 22 22