By activating our integration with Workday, you can transfer Workday job requisition to approved Teamtailor requisition or to Job drafts in Teamtailor.
You can also use the 'on-hire' trigger to automatically transfer candidates from Teamtailor to Workday.

To activate the integration, start by heading over to our Marketplace and find Workday under the category "HR systems". Once you click on the "Activate"button, you will be required to enter the following Workday credentials:

In order to set this up you need to login to your Workday platform and search for the task “create integration system user".

When activating the Workday integration in Teamtailor, you'll be asked to fill in some settings. Here's what each field means and how to use it:

Filters allow you to control which requisitions are imported from Workday into Teamtailor. By defining one or more filter criteria, you can decide which requisitions should be sent from Workday, rather than importing all available requisitions.

By default, all requisitions with an Open status in Workday are imported into Teamtailor. This gives you greater control over the sync and helps ensure that only relevant requisitions are created in Teamtailor.

For example, you may choose to import only requisitions from a specific location, worker type, recruiting instruction, or custom organization assignment. Any requisitions that do not meet the selected criteria will be excluded from the import.

The integration can automatically sync open job requisitions from Workday every hour. By default, these are synched as job drafts in Teamtailor. You need to activate this feature on the integration activation settings.
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When using the requisition integration, the On-Hire workflow will automatically link the candidate to the corresponding requisition when sending data back to Workday.

You have two options with the job requisitions module:

The requisition is automatically converted to a job draft in Teamtailor. You can optionally specify one job template name when activating the integration to apply a job template to the draft.
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​Fields mapped:

Workday custom fields

​The requisition is added in Teamtailor’s Requisitions tab. From there, you can manually create a job. You need to activate this feature on the integration activation settings.
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​Fields mapped:

After filling in your Workday credentials, the on-hire integration will be automatically enabled. This integration allows you to automatically transfer a newly hired person into Workday, including specified default and custom fields.
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On the activation form, you can select to use the Workday 'pre-hire' feature, which will send newly hired persons to Workday as an Applicant. If pre-hire is not used (which is the default), a Candidate will be created.
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By default, the following data points are transferred to Workday:

To format a phone number, you need to create two custom fields in Teamtailor (below) and make sure they are setup with Field Type: Select

⚠️ These values must match exactly what is set up in your Workday system. Since there is no automatic way to get these through the integration, the values would need to be populated based on the values provided under your Workday instance.

Below is the list of additional Workday fields you can map from candidate custom fields in Teamtailor:

To transfer the candidate into a specific stage in Workday you can create a custom field in Teamtailor, and fill this field with the name of the Workday stage, e.g. Review, Offer, Employment Contract. To do this you can either create the candidate custom field with the title/api name 'stage' or the job custom field 'job-stage')

You can set up the Workday trigger in a job and send your new hires data automatically to the Workday job requisition when a candidate is moved into the chosen stage.

To add a trigger:

Now, every time you move a candidate to this stage, it will tell the Teamtailor application to send their information to your "Employment Agreement" section.

You will also see that the candidate card in Teamtailor now has a status of "Sent" under the name Workday.

Note: If you have chosen not to have the job requisition integration enabled, upon setting up the trigger, it will render a drop-down list of job requisitions inside of Workday to match with.
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1. What is created in Workday with the Candidate option?

With the candidate option, we create the Candidate in the Workday Recruitment module, API reference.

2. What is created with the Applicant / pre-hire option?

With the pre-hire option, we create a pre-hire (previously called applicant) in the Workday HCM Core module, API reference.

3. In which cases is the person automatically linked to the correct Job Requisition?

For candidates, they are linked to the Requisition ID directly. For Applicant, we extract a valid Position ID from the requisition and link them to that rather than the Requisition itself.

4. Does this depend on the customer’s Workday configuration, or on whether the requisition originally came from Workday into Teamtailor?

The synchronization depends primarily on whether the job requisition information is available in Teamtailor. If the Job Requisition Integration is enabled, the required requisition data is populated automatically. If the integration is not used, the requisition ID must be entered manually in the appropriate custom field for each job; otherwise, the system cannot automatically associate the person with the correct requisition.

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