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Partner: Workday (HR system)

Automatically pass new Job Requisition data into Teamtailor and candidate information to Workday.

Benedykt Tyminski avatar
Written by Benedykt Tyminski
Updated over a week ago

By activating our integration with Workday, you'll have the ability to automatically pull Job Requisition information from Workday into Teamtailor and add triggers that automatically send a candidates profile to a selected Job Requisition in Workday

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Getting started

To enable the integration, you will first need to contact our customer support team.

Once it has been set up, you can then go to your Settings/Marketplace Activations and click on the "view settings" Workday icon and enter the following information:

  • Workday API Username

  • Workday API Password

  • Workday API Tenant

  • Workday API Base URL

  • Workday API Version

  • Teamtailor API Key with admin read/write privileges

The on hire integration will be automatically enabled, however if you also want to pull job requisitions from Workday into Teamtailor, select the "Workday Job Requisition Integration" and enter a Teamtailor user's email who has admin privileges.

Job requisition integration workflow within Teamtailor

This is an automatic integration that will pull Job requisitions from Workday into Teamtailor every hour as a job with the status "draft".

The following data points are pulled from Workday:

  • Description

  • Additional Description

  • Required Teamtailor Job Custom Fields:

    • Workday Job ID (required)

  • Custom for each integration. Example of types of data that can be sent:

    • Supervisory Organisation

    • Company Assignment

    • Cost Center

    • Recruiting Start Date

    • Target Hire Date

    • Job Profile Reference

    • Employment Type

    • Location

    • Weekly Hours

    • Pay Plan

    • Pay Frequency

    • Pay Currency

    • Pay Amount

    • Positions Allocated

    • Positions Available

On hire integration workflow within Teamtailor

You can set up the Workday trigger and send your new hires data automatically to the Workday job requisition when a candidate card reaches the chosen stage.

To add a trigger:

  1. Click on the triggers tab under applications in a chosen Job.

  2. Go to a stage where you want the event to happen.

  3. Click the plus button ✚ to add the trigger.

Now every time you move a candidate to this stage, it will tell the Teamtailor application to send their information to your "Employment Agreement" section.

You will also see the candidates card in Teamtailor now has a status of "sent" under the name Workday.

Note: If you have chosen not to have the job requisition integration enabled, upon setting up the trigger, it will render a drop down list of job requisitions inside of Workday to match with.

Information being sent to Workday (Custom for each integration)

  • Defaults

    • First name

    • Last name

    • Email

Still need help?

Contact Teamtailor directly by:

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