By activating our integration with Workday, you'll have the ability to automatically pull Job Requisition information from Workday into Teamtailor and add triggers that automatically send a candidates profile to a selected Job Requisition in Workday
Getting started
To enable the integration, you will first need to contact our team to request an activation of the Workday integration.
Teamtailor offers two types of activations for the Workday integration:
1. Default: You can use our default Workday integration, which supports the default fields described in the support article below. After our Support Team added the Workday integration to your Teamtailor platform you can complete the activation by yourself.
2. Custom: a custom activation allows you to provide an additional data mapping of the fields you want to transfer between Teamtailor and Workday. Our technical team will advise, and will be involved to implement the data mapping you need for your specific recruitment workflow. Please reach out to your Teamtailor contact person to get more insights on which data flows can be supported.
Once the Workday integration is added to your platform, you can go to your Settings > Marketplace Activations and click on the "view settings" Workday icon and enter the following Workday credentials:
Workday API Username
Workday API Password
Workday API Tenant
Workday API Base URL
Workday API Version
Teamtailor API Key with admin read/write privileges
Setting up the on-hire and job requisitions integration
Note 💡 for both functionalities the possibility of a custom activation applies. The integration supports several default fields, but this can be extended by custom activation.
On-hire integration
After filling in your Workday credentials the on-hire integration will be automatically enabled. This integration allows you to automatically transfer newly hired person into Workday.
Note: on the activation form you can select to use the Workday prehire integration, which when used the newly hired person will be sent to Workday as an Applicant. If pre-hire is not used (default), a Candidate will be created.
By default the following data points are transferred to Workday:
First name
Last name
Email
Country (create custom field with title/api name 'country')
Stage (create custom field, filling this field with the name of the Workday stage e.g. Review, Offer, Employment Contract, etc. allows you to control to which Workday stage the candidate is transferred. To do this you can either create the candidate custom field with the title/api name '
stage' or the job custom field 'job-stage')
Job requisition integration
This is an automatic integration that will pull Job requisitions from Workday into Teamtailor every hour and create a job in Teamtailor with the status "draft". The integration allows you to pull in various data fields onto the job draft in Teamtailor.
If you also want to pull job requisitions from Workday into Teamtailor please select the option "Workday Job Requisition Integration" and enter the email of a Teamtailor admin user (⚠️ make sure the user has the correct role: admin).
Note: when the job requisition feature is enabled, the on-hire integration will automatically link the candidate to the correct requisition when transferred into Workday.
By default the following data points are pulled from Workday requisitions:
Description
Additional Description
Required Teamtailor Job Custom Fields:
Workday Job ID (required)
The job requisition integration can be extended with additional data fields. Below you find a list with examples of fields that can be transferred from the requisition in Workday to Teamtailor:
Supervisory Organisation
Company Assignment
Cost Center
Recruiting Start Date
Target Hire Date
Job Profile Reference
Employment Type
Location
Weekly Hours
Pay Plan
Pay Frequency
Pay Currency
Pay Amount
Positions Allocated
Positions Available
Using the on hire integration workflow within Teamtailor
You can set up the Workday trigger in a job and send your new hires data automatically to the Workday job requisition when a candidate is moved into the chosen stage.
To add a trigger:
Click on the triggers tab under applications in a chosen Job.
Go to a stage where you want the event to happen.
Click the plus button ✚ to add the trigger.
Now every time you move a candidate to this stage, it will tell the Teamtailor application to send their information to your "Employment Agreement" section.
You will also see the candidates card in Teamtailor now has a status of "sent" under the name Workday.
Note: If you have chosen not to have the job requisition integration enabled, upon setting up the trigger, it will render a drop down list of job requisitions inside of Workday to match with.
Still need help?
Contact Teamtailor directly by:
Chat: open your Teamtailor app and chat live.
Visiting our help centre: https://support.teamtailor.com/en
Email: support@teamtailor.com
Phone: +46 (0)10 330 22 22