This add-on enables you to record meetings, both physical and virtual, and have them saved on the candidate card along with a generated written transcript. This will allow the rest of the hiring team to participate in the meeting and ensure no important information is missed throughout the recruitment process.
A Company Admin user needs to activate this feature in the Add-on feature center to get started
Record a Teamtailor video meeting
To record a Teamtailor video meeting, simply click the Record Meeting button during the session.
When initiating a recording, all candidates in the meeting will get a prompt asking them if they consent to being recorded.
Record Zoom/Teams/Google Meet meetings
To use this feature you need to have your calendar connected as well as the Co-pilot add-on activated.
When scheduling a meeting using Zoom/Teams/Meet you can select "Record meeting" to automatically record the meeting once it is started. The candidate will be notified that the call will be recorded in the invitation email. If they don't want to be recorded they are asked to reach out to you so you can disable the recording before the meeting.
When the meeting starts, a recording bot will join the call. After the meeting ends and everyone leaves, the bot will automatically exit, and the recording will be uploaded.
Record physical meetings
It is also possible to record your in-person meetings using the Teamtailor mobile app. Go to the meeting and click "Set up audio recording", then click the record button to start the recording.
To ensure the best result, place the phone at an equal distance in between you and the other participants in the meeting. Once finished, click stop and the recording will be uploaded automatically.
View the recording and transcript
A recording of the video meeting along with a written transcript will be available for the hiring team on the candidate card after the meeting is finished. Note that it can take up to 10 minutes for it to be fully generated.
In the meeting details, click the Show meeting toggle to find the recording and the transcript.
Meeting recordings connected to a job application can be accessed by the users in the hiring team of that job.
If you are using Co-pilot you can enable it to generate a Video meeting summary, which will then be displayed here alongside the recording and transcript.
Delete a recording
If you wish to delete a generated recording click Edit in the action bar under ⋮ More.
Here scroll down to the Meeting recordings section where you will find the video recording/s. Delete a video recording related to the conducted meeting/s by clicking the garbage bin icon.
