We're currently rolling out improvements to the job creation setup. As the update is being introduced gradually, your experience may differ from what's described in this article.
To learn more about the new job creation flow, see this article. If you have any questions or need help, please contact our Support team.
There are different ways to work with jobs and job ads in Teamtailor. Sorting them by status can help you keep track of your jobs and make your day-to-day work easier.
Let's go through what the different job statuses mean, how to navigate between them, and how statuses are assigned.
Filter on status
There are different types of statuses linked to a job process in Teamtailor. Under the Jobs tab, you can find all the status filters available:
Job approvals statuses
If your company is using our add-on feature Job approvals, you will see an additional set of statuses related to the job's approval status.
Status | Description |
Pending approval | The job has been submitted for approval and is waiting for an approver to review it. |
Approved | The job has been approved and is ready to be created. |
Denied | The job has been denied and cannot be created. |
Job statuses
Each job has a set of statuses to indicate the status of the recruitment.
Status | Description |
Draft | The job has been saved as a draft. You can continue editing it before creating it, or submitting it for approval if Job approvals are enabled. |
Active | Indicates that the job has been created and has an active recruitment process. This is the default filter in the status field. |
Completed | The job allocation added in the job's Hiring plan details has been completed. The job ad status remains unchanged. |
Archived | The job has been archived and no longer has an active recruitment process. The job ad will automatically be archived. |
Protected | The job has been created from a protected job template. |
Recruitment statuses
You may also see other statuses related to the recruitment process.
Status | Description |
Unread | The job has unread applications in the Inbox stage. |
Suggested | The job posting has suggested candidates from Co-pilot who can be added to the job. |
Job ad statuses
These statuses describe the publication status of a job ad.
Status | Description |
Pending publication | The job ad submitted by a Hiring Manager is waiting to be published by a Recruitment Lead or Admin user. |
Scheduled | The job ad is scheduled to be published at a later date. |
Published | The job ad is published and available on the career site. Candidates can apply through the job ad. |
Unlisted | The job ad is hidden from the career site. Candidates can still apply through its direct link to the job ad. |
Expired | The job ad has passed its end date and is no longer available on the career site. |
Archived | The job ad can no longer be accessed and is closed for applications. This status is set automatically when a job is archived. An expired job ad can also have the archived status if it is archived after its end date has passed. |
Visibility
If you are using our add-on feature Internal recruitment, you will find an additional filter called Job ad visibility.
Status | Description |
Internal | The job ad will only be visible internally on the employee dashboard once published. It won’t appear on the career site. |
Public | Once published, the job ad will be visible both externally on the career site and internally on the employee dashboard. |
Change statuses
Some statuses will be added automatically, while others can be manually adjusted.
For jobs
Once a job has been created, it’s set to Active. When the job allocation set in the job's Hiring plan details has been completed, the status automatically changes to Completed.
When the recruitment is finished, you can set the job as Archived. You can do this from the job’s additional settings or under the job details. Archiving a job will also automatically archive its job ad.
To change the status of several jobs at once, use the bulk feature available on the Jobs list page.
For job ads
Job ads are created as Unlisted. When configuring the job ad, you can choose to publish it or schedule it for publication.
Some job ad statuses are set automatically:
When a Hiring Manager submits a job ad, it’s set to Pending publication until a Recruitment Lead or Admin user publishes it.
When a job ad passes its end date, it’s set to Expired.
When a job is archived, its job ad is set to Archived.
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