Let’s talk about Job offers and how you can share these with your candidates and see their comments/responses directly in Teamtailor.

A Company Admin user needs to activate this feature in the Add-on feature center to get started

Create a job offer

Once the feature is activated in the account, you will be able to create job offers for your candidates. Start by opening the candidate card and in the action bar under ⋮ More choose Create job offer.

In the job offer modal, you add all the details and communication that should be shared with the job offer. The job will be pre-selected at the top of the window.

Let’s take a look at the specifics!

Default details

Field	Description
Job offer title	Add a title that will be used as the heading on the job offer page.
Job offer template	Select a job template with predefined content to use for the job offer.
Job offer message	Create the message you want to display on the job offer page.
Salary	Add the job offer's salary amount, currency, and recurrence.
Start date	State the start date of the job offer.
Contact person	Select the contact person shown on the job offer page. If no contact is selected, the main recruiter for the job will be displayed by default.
Users with access	Choose which hiring team members* you want to be able to access the job offer. These users will be able to view/edit/send/answer the job offer. Hiring team members without access to view the offer will still be able to see the activity of the job offer on the candidate card, including when an offer is sent and accepted/declined. * The job's main recruiter and company admin users will always be able to access the offer.
Make job offer signable	When enabled, the candidate will be able to e-sign the job offer. This option is available when using our E-signing add-on feature.

Additional details

Custom fields	If needed, add custom fields and fill out the option(s) to ensure all relevant information is included in the job offer. Select an existing job or job offer custom field, or create a new one. Available field types include Short text, Long text, Number, Date, Multiple choice, and Single choice. Custom fields can be added as Internal. These fields are only seen by users with access and approvers* within the platform and remain completely hidden from candidates. * If you are using our Job offer approvals add-on feature
Documents	Include relevant documents that will be included on the job offer page shared with the candidate and in the job offer PDF available internally. If a file is in PDF format, you can choose to embed it directly in the generated job offer PDF. Files that are not embedded will be included as downloadable links instead.
Response messages	Choose the automatic message you want to display when the candidate accepts or declines your job offer.

Conflicting field value

If a field's value is different in the job offer than the field's value in the job, a heads-up notice will be displayed, but the job offer can still be sent.

If you are using the Job offer approvals add-on feature, any conflicting field values will be part of the approval process before the job offer is sent.

If you are using the Requisitions add-on feature, any fields included in the approved requisition are automatically locked for editing in the job offer to prevent unauthorized changes. To make changes, you must first edit the requisition and submit it for a new approval.

Approval flow

If your company is using the Job offer approvals add-on feature, the assigned approval flow will be displayed in this section.

Send a job offer

After you’ve added the information, you will be able to preview the offer, save it as a draft, or send it to the candidate.

If you are using the Job offer approvals add-on feature, the job offer will first need to be sent for approval.

Job offer templates

As a Company and Recruitment Admin user, you can create job offer templates for your team to use. Create new or duplicate existing templates under Settings → Templates → Job offers.

Your team will then be able to use one of the templates when creating a job offer by selecting it under the Job offer template field.

Template fields

When creating a job offer template, you can predefine fields to ensure users provide specific information in the candidate’s job offer.

Default fields

The fields presented in this section will be included in all job offers, regardless of whether a template is used or not.

Salary: Always set as required
Start date: Can be set as required when using the job offer template

Custom fields

You can also add custom fields that will be automatically added when selecting the job offer template. These fields can be marked as required before sending the offer, and you can apply conditional logic to control when certain fields are shown to users.

What will the candidate see?

Now, let’s cover what your candidate will see when they receive your offer!

First things first, when you share the offer, they will receive an email that looks something like this:

Note that this is sent from a no-reply email, which means the candidate can’t reply to it. The sender alias will be the contact person chosen in the job offer.

Job offer page

Each job offer is displayed on its own unique page, where they will see the details added to the offer. The user selected as the Contact person in the job offer will be listed on this page.

Candidates access the job offer page through the email sent to them. The link in that email is valid for the first 24 hours after it’s created. If they open it after that, they’ll be asked to confirm their identity by entering their email address and verifying it through a link sent to their inbox.

The job offer page includes a comment field and will allow the candidate to accept or decline the offer.

If you are using the E-signing add-on feature and have toggled on Make job offer signable when creating the job offer, the candidate will be able to e-sign the offer instead.

When accepting or declining, your candidate will see the response messages you’ve set up in the job offer.

Print / PDF offer

After accepting the offer, the candidate has the option to print the job offer, which also allows them to save it as a PDF.

If the job offer has been signed, it will automatically be sent to them through an email.

Confirmation email

Finally, your candidate will receive an email notification stating their decision. This will look something like this:

What will users with access see?

When you create the job offer, you include which users you want to be able to view the details of the offer in the User with access field.

Job offer status

A job offer will have different statuses, from being created to being responded to.

Status	Description
Generating job offer	The job offer is being generated
Draft	The job offer has been saved but has not yet been sent
Waiting for approval*	The job offer has been submitted for approval
Approval flow denied*	The job offer was denied in one of the approval flow steps
Ready to send*	The job offer has been approved and is ready to be sent to the candidate
Sent	The job offer has been sent, but the candidate has not yet opened or responded to it
Opened	The job offer page has been opened by the candidate
Accepted	The job offer has been accepted by the candidate or a user**
Declined	The job offer has been declined by the candidate or a user**

* These statuses are only shown if you are using the Job offer approvals add-on feature.

** If you have access to the job offer, you can accept/decline the offer on behalf of the candidate. By opening the job offer and clicking Answer offer, you’re asked to add a comment and state if the offer is accepted/declined. This is then displayed on the job offer in the candidate’s profile.