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Send Job offers to candidates
Send Job offers to candidates

Share job offers to candidates and get their answer in Teamtailor

Ester avatar
Written by Ester
Updated over a week ago

Let’s talk about Job offers, and how you can share these with your candidates and see their comments/responses directly in Teamtailor.

A Company Admin user needs to activate this feature in the Add-on feature center to get started

Create and send a job offer

Once the feature is activated in the account you will be able to create job offers for your candidates.

Start by opening the candidate card and in the action bar under More choose Create job offer.

This will open up the job offer creation modal:

Let’s take a look at the specifics here:

Job

The job the offer is connected to. Note that if a candidate has to belong to a job you to be able to send a job offer. If the candidate belongs to multiple processes, you can select which job the offer is regarding.

User with access

Choose which team members* you want to be able to access the job offer and the information. Please note that any user given access to this field will be able to edit/send/answer the job offer.

Hiring team members without access to view the offer will still be able to see the job offer’s activity, including when an offer is sent and accepted/declined.

*The job's main recruiter, and admin role users, will always be able to access the offer.

Offer template

Select a job offer template to use for the job offer. These are set up by the Admin users in your account.

Job offer name / Offer message

Add the name of the job offer and the message you want to include in the offer sent to the candidate. An offer message is mandatory when sending a job offer.

Get the name right from the start in the Offer message, by adding placeholders as {first-name} or {full-name}.

Salary / Start date (Default fields)

Include the job offer's salary as well as the start date. Note that the salary field is mandatory.

Custom fields

If needed, add custom fields in the job offer, to make sure all the relevant information is included. The available field types are Short text, Long text, Number, Date, Multiple choice, and Single choice.

💡 For eg. include a number field, detailing the number of vacation days, or a text field to list any other perks.

Appendix / Attachments

Include any files relevant to the offer.

💡 Why not include your onboarding plan or a presentation highlighting the benefits of working at your company?

Messages

Choose which automatic messages you want to display when the candidate accepts or rejects your offer.

After you’ve added the information, you will be able to preview the offer, save it as a draft, or send it to the candidate.

Job offer templates

As a Company and Recruitment Admin user, you can create Job offer templates for your team to use. You’ll find and create new templates under Settings → Templates → Job offers.

Your team will then be able to use your templates when creating job offers, by selecting it under the Offer template field.

What will the candidate see?

Now, let’s cover what your candidate will see when they receive your offer!

First things first, when you share the offer they will receive an email that looks something like this:

Note that this is sent from the no-reply@message.teamtailor.com which means the candidate can’t reply to this email. The sender alias will be the main recruiter for the job the offer refers to.

Job offer page

Each job offer is displayed on its own unique page, where they will see the details added to the offer. The user added as the job’s Recruiting manager will be listed as the contact person for this job offer.

The job offer page includes a comment field and will allow the candidate to accept or decline the offer.

When accepting or declining, your candidate will see the message you’ve added as an acceptance/rejection message.

💡 Here you’ll see an example of what it might look like when the candidate has accepted the offer.

Print offer

Both before and after accepting/declining the offer, the candidate has the option of printing it. This allows them to for eg. save it as a PDF.

Confirmation email

Finally, your candidate will receive an email notification, stating their decision. This will look something like this:

What will the invited team members see?

When you create the job offer, you include which users you want to be able to view the details of the offer.

Job offer’s status

A job offer can have four different statuses.

Draft
A job offer that has been saved, and not yet sent.

Sent
A job offer has been sent, but the candidate has not yet responded.

Please note! If you have access to the job offer, you can answer the offer on behalf of the candidate. By opening the job offer and here clicking Answer offer you’re asked to add a comment and if the offer is accepted/declined. This is then displayed in the candidate’s profile.

Accepted
A sent job offer has been accepted by the candidate.

Declined
A sent job offer has been declined by the candidate.


Smart move trigger for job offers

You can use Smart move triggers to automatically move candidates to a certain stage, when the Job offer is Accepted / Declined or Sent.

💡 In this example, candidates will be moved to the Offered stage as soon as the job offer has been sent to them.


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