The Teamtailor Requisition feature enables your company to use a customisable form that needs to be filled out and approved before any user can create a new job. Allowing you greater control over what jobs are published, while also documenting and tracking relevant job data effectively. You can read more about it here.
✨ A Company Admin user needs to request this feature to be added by your Teamtailor contact person or support team. Please note that this feature may come with an additional cost.
Let’s explore the new tabs that appear once the feature is activated!
The Requisitions tab
Once the requisition feature is enabled on your account, you will notice new tabs you can access. Under the main Jobs tab, you can now switch between viewing the jobs and requisitions.
Here, users will see the requisitions they have access to, arranged from newest to oldest. It shows some of the key details of the requisition as well as the next approver(s) in the ongoing approval flows.
In the top right-hand corner, you can find options to search, bulk select, filter, and export the requisitions. The data will be sent to your email address with the export attached.
Right below the title of the requisitions are color-coded badges indicating the current status and showing additional information without you having to open the requisition.
Status | Description |
|
Step X of Y | At least one more person needs to approve it - it shows the current step (X) out of how many in total (Y) |
|
Approved | All approval needed has been given, now a job can be created |  |
Denied | Requisition was denied, the creator can now edit + resubmit it; restarting the approval process |
 |
Completed | Expected number of Hires has been reached |  |
Archived [+reason] | It has been archived + selected archive reason |  |
Draft | Saved as a draft, not yet submitted, no approval flow triggered yet |  |
X job posting(s) | Number of jobs created within this requisition |  |
reqID | Requisition's unique ID that will be used as a reference |  |
X/Y hired | Number of candidates moved into the hired stage (X) out of expected hires (Y) |  |
Filters
Understanding the filter options is essential for navigating and finding requisitions, particularly when exporting them. The data you export will include only the requisitions currently visible in your requisitions overview tab.
By default, archived requisitions are not shown in the requisitions overview. However, you can choose to include them and apply filters based on the archive reason. To do this, activate the filter options and then toggle the switch labeled Include archived.
The Assignee filter helps you easily find requisitions where you are involved, whether as an approver, recruitment lead, or creator. You can also use this filter to display only the requisitions that are awaiting your approval. You can read more about how to approve and deny a requisition here.
The tabs in a Requisition
When you click on a requisition, the information is organized into several tabs, allowing you to navigate through its various details. Below you find an explanation of each tab.
Details
The tab displays the information entered by the requisition's creator, such as the title, location, salary, and the number of expected hires and the custom fields.
Below these details, the requisition creator and Company Admin users can archive or unarchive the requisition and assign an archive reason to provide additional context.
Editing a requisition
The requisition creator and Company Admins can also edit the requisition, for example, if the number of positions should be changed. Any changes will be clearly displayed in this tab here and can be compared to the previously given information.
The approval process will restart automatically.
Approval flow
The next section shows the progress of the approval flow, indicating which users have approved or denied the requisition and their comments. Here you see (1/2), which means that one of the two approval steps has been completed. If the requisition is not yet fully approved, the option to edit the approval flow can be found here as well.
Jobs
Here, you can create a job once the requisition is approved by clicking + Job.
You can also view any already created jobs from the requisition and navigate directly to them by clicking on their titles. The number next to the tab header indicates how many jobs have already been created without the need to open the tab.
Hires
This tab displays the number of candidates hired across the jobs created from this requisition. Here again, the numbers next to the tab header show how many candidates have been hired out of the total number needed.
Activity history
Lastly, you can insights into the activity made in this specific requisition. Comments from the approvers when approving or denying the request will show here as well.
