Each candidate card includes a Data & privacy center with all details on data storage and permissions, helping you ensure everything required is in place.

Here, you’ll see a detailed overview of the candidate’s permission settings, including different sections and their status. Any warnings appear at the top in yellow.

The Data & privacy center can be accessed from the candidate card by clicking ⋮ More in the action bar and selecting Data & privacy.

When all permission-related settings are in order, the Data & Privacy option displays a gray checkmark. If there are any permission-related warnings, an orange shield with an exclamation mark is shown instead.

See when the candidate's permission to store their data expires. You can also renew it using the buttons (using the Data & privacy settings you've added).

See the response for future jobs permission and the date (if given).
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Unknown: Assigned to all candidates by default. This response will update once they apply, connect, or receive an email requesting their permission.
​Yes: The candidate has given their permission.

No: The candidate has not given their permission.

Requested: A permission request has been sent to the candidate.
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This section holds requests related to this candidate, including data access and deletion requests.

If a candidate has requested a copy of their data, the request will be displayed in this section. If you have chosen to handle data requests manually, you can share the candidate's data by clicking Share data. The options selected in your Candidate data request settings will be pre-selected automatically.

Company and Recruitment Admins can download a copy of a candidate’s current data by clicking Download data. This generates a ZIP file containing the selected data points and creates an activity entry under Data requests. The generated file will be automatically deleted after 7 days.

If your candidate submitted a removal request, the date of the removal request will be displayed here. You will also be able to remove the candidate right away by clicking Remove candidate.

In the automatic data deletion settings, you can choose to send a confirmation email to candidates once their data has been deleted. When this option is enabled for removal requests, the email will also be sent if a candidate is manually removed after submitting a removal request.
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If the candidate will be automatically removed according to your settings this will be displayed here along with the reason for removal.