All career sites managed by Teamtailor have a default Privacy Policy provided to the career site visitors. This default Privacy Policy is also linked to when someone applies for a position with you via Teamtailor, and in emails sent from you via our service.
The purpose of the default Privacy Policy is to inform your users and candidates about how you will be using their personal data when using Teamtailor's services.
The default Privacy Policy has been created by us at Teamtailor, based on the GDPR's information requirements.
However, what should be stated in your particular Privacy Policy will depend on what specific data protection laws apply to your use of the service, and how you will be using it.
For this reason, we recommend that you review and adjust the default Privacy Policy, to reflect aspects such as:
If another data protection law than the GDPR applies to you
Which data protection authority(ies) you are supervised by. This information (in Section 9 of the template policy) is auto-completed based on the location you have set as your headquarter, but can be edited by you.
Whether you are using any of Teamtailor's add-on services (such as Co-pilot). They are currently not covered in the template text.
Any additional categories of personal data that you plan to collect
Any additional purposes for which you will use personal data
The retention periods you set for personal data
The legal basis or bases you are relying on in using personal data
Any additional parties or entities you will be sharing personal data with
Any additional/different information which must be provided under data protection laws applicable to you
Updating the Privacy policy
Start by going to Settings→ Data & Privacy→ Privacy policy. While there, scroll down to the bottom, click Edit, and then it's just for you to start edit the content, adding a contact person and press save. Your updates will be live immediately, but you are also given the option to restore the default policy at any time.
📆 The date of publication will not be updated automatically when you edit the policy. So remember to adjust it whenever you make a change that requires an updated date of publication.
Identify whether you are using the default policy or not
It's always stated in the top of the page if you are using our default template or if your privacy policy is a custom version.
In case you have made changes and would like to use the default version, you have an option to restore the default policy by scrolling down to the bottom and clicking on the restore button:
Keywords: GDPR, Data protection, data & privacy