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Partner: Ceridian Dayforce (HR system)

Learn how to automatically send candidates from Teamtailor to Ceridian Dayforce

Jelmer Stiekema avatar
Written by Jelmer Stiekema
Updated yesterday

By activating the Dayforce integration, you'll be able to add triggers that automatically send candidates from Teamtailor to Ceridian Dayforce.

Ceridian Dayforce is a global all-in-one solution for your HR and payroll needs. Dayforce unlocks workforce intelligence, empowers people, and helps you manage compliance. From attracting talent, to stopping the end-of-month payroll crunch, to making strategic HR decisions, Dayforce delivers always-on access to information about your workforce.

Combining Teamtailor and Dayforce allows you to manage your recruitment in a fully automated way.


Getting started in Teamtailor

To enable the integration between Ceridian Dayforce and Teamtailor, you connect a Dayforce account to Teamtailor through our Marketplace page.

Step 1. You start by registering a Web Service User in Dayforce.

  1. Log in to Dayforce as an administrator.

  2. Create a new user named "Teamtailor Integration".

  3. To send data the user must have assigned access to the PATCH/POST Employee HR Data sub- feature. Go to System Admin/Roles and select the relevant role. On the Features tab, expand and check HCM Anywhere and Web Services features.

  • Can Create for the applicable Authorizations

  • Can Create for Employee Profile - Confidential Information - Confidential Identifications

  • Can Create for Employee Status Information

  • Can Create for Employee Status Information

  • Can Create for Employee Contact Information

  • Can Create for Employee Contact Information - Personal and/or Employee Contact Information - Business

  • Can Create for Employee Emergency Contacts

  • Can Create for Employee Personal Information

  • POST Employee Availability subfeature under HCM Anywhere > Web Services in the Features tab of System Admin > Roles.

  • Add the ‘Read Data’ feature

Step 2. Now head over to the marketplace in the Teamtailor application, search for Ceridian Dayforce, and click Activate.

Complete the configuration with the Company ID, and the Username and Password of the new user you've set up in step 1.

Step 3. In order for this integration to work, you need to set up several custom fields on your Teamtailor account. Go to the settings in your Teamtailor application and find 'custom fields'. Click 'new custom field' to start adding the fields (only field type and title need to be defined). Make sure to use the correct Teamtailor field name and type. You can find the fields in the sheet below:

https://docs.google.com/spreadsheets/d/1BrAL3_21ZxaJNJxA8x0CjZVsPWOwuQ9UAVT14cXTqWs/edit?usp=sharing

This integration allows you to transfer a comprehensive list of fields. Some of these fields are a requirement, but for others you can configure whether you want to send it over to Dayforce.

Note: the modules with at least one required field can't be configured. For the other extra modules you can use the Employee data multiselect in the trigger configuration to control what is transferred. In case you select an extra module to transfer, there might be new required fields to set up. See the file with custom fields for more information.

Next to the custom fields, you can also set up questions to collect data from candidates. Using this integration you can transfer the candidate's answers to Dayforce.

Note: this feature only works for a selection of the fields. See the file with custom fields for more information, the feature can be used for each field that has text in the 'question feature' column.

  • The text in the 'question feature' column must occur in the Teamtailor question to map it to Dayforce. For example, if MaritalStatus needs to be mapped, the question in Teamtailor should include the text 'marital'.

  • There shouldn't be multiple questions using the same key words, otherwise the data might be transferred to the wrong fields.

  • The data transferred via questions can be overwritten by creating custom fields.


Set up the trigger in Teamtailor

Now the integration is activated you can head over to one of your jobs in Teamtailor. From the applications view, you should click on the Triggers symbol (1).

Select the stage from which you want the transfer to trigger by clicking the ➕ (2) in that stage. Candidates that are moved to this stage will be automatically send to Dayforce.

Select Send Ceridian Dayforce webhook to add the trigger.

The integration will prompt you to set the trigger configuration. If you are ready you can click Add Trigger.

When the trigger is activated by moving a candidate into the stage, the candidate will be automatically transferred to Dayforce. Make sure the candidate has all required fields!

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