You can easily share your candidate profiles with someone outside of your Teamtailor account. To do so, click the little share icon at the top of the candidate profile. 

This feature is enabled in the company settings under Data & Privacy → Candidate sharing. Here you can also set the number of days the share links should be valid for.

When enabled, users will be able to share candidates they have access to through the candidate card, bulk action, and triggers.

You have two options when it comes to how to share the candidate, both will generate a share link.

Choosing Link will generate a share link that you can send manually outside of the platform. Start by giving the share link a name (only seen internally), choose the data to include and finally click on Generate share link. Under the Previous shares section at the bottom, you can access the link by clicking the name or via ⋮ → Copy to clipboard.

If you want to share the candidate via an email directly from the platform, you choose Email. This will display an additional section at the bottom of the sharing module where you can add one or several receivers. Simply add each email address (one email per row) and craft the email content. Once everything is set up click Share and the email will be sent to the receiver/s.

For both sharing methods, a share link is always created and can be accessed under Previous shares. Each share link can at any time during this period be revoked via ⋮ → Revoke.

When you share a candidate, you have control over which information is included in the share link. In the sharing module, you will see a Global information and Job information section.

By default, all information is selected in the share module. If you want to exclude any information, simply uncheck that section and this will not be included.

Global information is general data about the candidate, essentially any information that is not linked to a specific job. This information includes:

Job specific information is data that belongs to a specific job process, mostly connected to the job application/s made by the candidate. You will only be able to include job-specific information for jobs you have access to. This information includes:

*When including an interview kit, the receiver will be able to fill out their own interview kit feedback to the right under Interview kit. Once submitted by the receiver, the feedback will be added to the candidate card in Teamtailor.
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Interview kit feedback previously filled out in Teamtailor by users in the hiring team will be displayed in the left section if available.

Choose to anonymize the data if you want to share a candidate in a more unbiased way. This will hide personal information such as name, email address, and images. Read more about how to work with our anonymous feature in your recruitment process here.

For added security when sharing candidates, you can activate password restrictions. This means you set and share a password with the receiver that they enter to access the shared candidate information.

When the receiver clicks on the shared link to the candidate, they will be taken to a page where they enter the password. Once the correct password is submitted, they will be able to access the shared candidate data.

Once the receiver accesses the link they will be taken to the sharing page containing the candidate data. Here they can review the data as well as leave a comment for the recruitment team to see. This will be displayed as an external comment on the candidate. It will be displayed both under the Activity and Comments section on the candidate profile.

💡 This action will be included in the 'Daily digest with all activity for a job' email for the user that shared this candidate given it was in a job context. Read more about the different notifications here.

You can share several candidate profiles at once within a job process or in the candidate bank, using the bulk feature. To do this, enable the Bulk select (1), mark the candidates you wish to share (2), and click Share (3) in the bulk action bar appearing at the bottom of the page.

Note that when bulk-sharing candidates they will be shared as an email. Each share can include up to 20 profiles.

When sharing candidates in bulk within a job process you will also have the option of selecting which interview kits should be included.

You can also share candidate profiles automatically at a specific stage of the job process. To do this, click Triggers, on the stage of your choice Add trigger (2), and choose Share candidate (3) in the list of triggers.

This means that every time a candidate is moved into the stage they will be shared with the added recipients in the trigger setup.

💡 This action will be included in the 'Daily digest with all activity for a job' email for the main recruiter of the job. Read more about the different notifications here.

A share link can be revoked at any time under Previous shares under the Share option on the candidate card via ⋮ → Revoke.

If needed, all share links and Share candidate triggers can be revoked at once. This option will be available in the company settings under Data & Privacy → Candidate sharing.