We're currently rolling out improvements to the job creation setup. As the update is being introduced gradually, your experience may differ from what's described in this article.
To learn more about the new job creation flow, see this article. If you have any questions or need help, please contact our Support team.
The hiring plan helps your team determine which roles to hire for, align on recruitment goals, and monitor your progress.
It covers the entire hiring process, from the initial start date to the anticipated completion date, and provides an overview of the expected number of hires, along with the key activities that will take place along the way.
Using the hiring details defined when creating a job, the hiring process is created, outlining the start and end dates, as well as the expected number of hires.
Activities
For each key activity listed in the plan, you can hover over it to see who completed it and view a more precise timestamp, allowing for detailed tracking throughout the hiring process.
Activity | Description | Visuals |
Job created | The job was created. |  |
Job approved * | The job was fully approved through the assigned approval flow. |  |
Job denied * | The job was denied through the assigned approval flow. |  |
Job updated * | The job was updated and resubmitted. |  |
Hiring process start date | The start date for the hiring process set in the job. |  |
Hiring process end date | The end date for the hiring process set in the job. |  |
Job offer sent ** | Job offer sent for the job. |  |
Job offer denied *** | Denied job offer sent for the job. |  |
Job completed | The expected number of hires set in the job was reached. |  |
Job archived | The job was archived. |  |
Job unarchived | The job was unarchived. |  |
New hire | A hire was made for the job. |  |
* Available if you are using our add-on feature Job approvals
** Available if you are using our add-on feature Job offers
*** Available if you are using our add-on feature Job offer approvals
Filters
In the Hiring plan, you will have the option to add filters to help you navigate and find certain jobs.
Status filters
The Status filter helps you locate jobs that are in a certain phase of the hiring process.
Status | Description |
All | All jobs, regardless of status. |
Active | All jobs except those with Denied, Archived, or Completed status. |
Current | All jobs with Published, Unlisted, or Expired status. |
Pending approval * | The job is awaiting approval before it can be created. |
Approved * | The job has been approved and can be created. |
Denied * | The job approval request has been denied. |
Draft | The job has not yet been created. |
Completed | The job has reached its allocated number of open positions. |
Archived | The job has been archived and is no longer active. |
Pending publication | The job has been created by a Hiring Manager and is awaiting approval from users with the required role access. This includes Recruitment Leads added to the hiring team and Admins. |
Scheduled | The job ad is scheduled to be published at a later date. |
Published | The job ad is live on the career site. |
Unlisted | The job is created, but the job ad is not visible on the career site. |
Expired | The job ad has passed its end date and is no longer visible on the career site. |
* Available if you are using our add-on feature Job approvals
User filters
The Recruiter filter displays jobs based on the recruitment lead selected in the job.
If you are using our add-on feature Job approvals, the Approver filter helps you quickly locate jobs where you are involved, whether as an approver, recruitment lead, or creator. You can also use it to show jobs that are specifically awaiting your approval.
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