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Book meetings for multiple candidates
Book meetings for multiple candidates

Learn how to book group meetings or invite multiple candidates to interviews at the same time

Mariam avatar
Written by Mariam
Updated over a week ago

Use our bulk feature to schedule a group interview or invite multiple candidates to individual interviews at the same time. This makes for a more time-efficient recruitment process!

Start by connecting your calendar to Teamtailor. You can find an article about how to do that here

Select candidates to invite

Go to Candidates or a specific job process to choose the participants. Enable the Bulk (1), and mark the candidates that you want to invite to the meeting (2). Then, in the action bar, you go to ⠇More (3) and choose Book meeting (4). 

Set up meeting

Once you have selected the candidates you want to invite you will be able to set up the meeting.

Start by adding details for the meeting. This information will be sent in the invite to the candidate.

Add team members if you are not the only colleague attending the meeting, and don't forget to add a location so the participants know where to go! 

Schedule group meeting: Set specific time

If all selected candidates should participate in the same meeting you need to choose the option Set specific time in the Time and date section.

Pick the date and the time for the meeting and press Send invite to send out the email to all participants. Your selected candidates will then all be invited to the same meeting.

Schedule individual meetings: Candidate self schedule

If the selected candidates should all have an individual meeting you need to choose the option Candidate self schedule in the Time and date section.

Using this option you will send each candidate a booking form with time slots you have chosen specifically or based on your calendar availability for them to choose from.

All time slots will be sent out to the candidates, and the candidates will then be able to pick a slot that works for them. If a candidate picks a time, that time slot will become unavailable for the other candidates to choose from. First come, first served!
The same goes if the organizer adds something to their calendar, any previously offered time slot will disappear from the candidate's booking form.

If another colleague is attending the meeting they need to have a connected calendar for you to be able to send out a Candidate self schedule invite. The time slots will automatically adjust to your and your colleague's available times. 

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