If you work with external recruiters and/or recruiting agencies you can invite them to your Teamtailor account so you can work together 🤝
An external recruiter will have a limited access to your account and the jobs they are invited to. This access includes:
- Add candidates to your selected job processes.
- Access and manage only the candidates they have added
- Communicate with the candidates they have added using Teamtailor
- Work together with the rest of the hiring team under the tab Collaborate
Start working with external recruiters
First things first, enable this feature in your Skill center. Then, head over to Settings→External recruiters. This is where you add and manage your external recruiters and external recruiting agencies.
Invite an external recruiter to your account
To invite a new external recruiter, click + External recruiter. When you invite the external recruiter, you connect him/her to a Recruiting agency. Select an agency from the list, or create a new firm.
The person you've added when then get an email with the invitation. This email will look something like this ↓
All external recruiters must be connected to a recruiting agency. You find all your added agencies like this. In this view you will also see how many recruiters that belongs to that specific agency.
❕ Please note! All external recruiters that belongs to the same agency will see all candidates added by recruiters within agency (if they have access to that specific job).
Invite an external recruiter to a job
When you create a job after enabling this feature, you will see a new stage called External recruiters. Here, you add the external recruiters you want to give access to this specific process. The recruiters/firm added will be able to source candidates to this process, and also manage these candidates in this specific job process.
Recruiting agencies - inviting an agency will give access to all recruiters connected to this agency.
External recruiter - in this field you add individual recruiters to access this process.
As you invite agencies/recruiters to work on this process, they will receive an automatic email. You see this email under Invite message. By default, your Default job invite email is used for this.
You can edit this default message template under Settings→Message templates.
When an external recruiter adds a candidate, this candidate will get the tag Sourced externally and you will see which recruiter added this candidate.
The recruiter that added this candidate will be able to manage/view this candidate, and your team will see all actions taken by the recruiter. Note that the external recruiter only has access to the candidates added by themselves or other recruiters from their agency within jobs they have been given access to.
Find all externally sourced candidates
Under the Candidates tab, you will find filters for External recruiter as well as Recruiting agency. Here you can filter to find the candidates added by a specific recruiter, or agency.
Teamwork = dreamwork, so use the tab Collaborate to work together in this process. All hiring team members will see notes posted here.
External recruiter mode
When your external recruiter logs in to your Teamtailor account, they work in the external recruiter mode. Check out this article to learn more about the external recruiter mode 📖