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Work with External Recruiters
Work with External Recruiters

Invite recruiting agencies and external recruiters to help build your team

Nora avatar
Written by Nora
Updated over a week ago

Please note! We're currently doing some exciting improvements and design updates to the candidate card. These updates are being rolled out gradually, which means your view might look different than the screenshots you see in this article. Feel free to contact support if you need more information!

If you work with external recruiters and/or recruiting agencies you can invite them to your Teamtailor account so you can work together. This feature ensures you can find your dream candidates together by collaborating during the recruitment process.

An external recruiter will have limited access to your account and the jobs they are invited to. They will be able to:

  • Source candidates to your selected job processes.

  • Access and manage only the candidates they have added

  • Communicate with the candidates they have added using Teamtailor

  • Work together with the rest of the hiring team under the tab Comments

A Company Admin user needs to activate this feature in the Add-on feature center to get started

Start working with external recruiters 

Once the feature is activated in the Add-on feature center head over to Settings → Recruitment → External recruiters. This is where you add and manage your external recruiters and external recruiting agencies. 

Invite an external recruiter to your account

To invite a new external recruiter, click + Add external recruiter at the top right corner. When you invite the external recruiter, you connect them to a Recruiting agency. Select an agency from the list, or create a new firm. 

The person you've added will then get an email with the invitation. This email will look something like this ↓

Recruiting agencies

All external recruiters must be connected to a recruiting agency. You find all your added agencies under the Recruiting agencies tab. In this view, you will see how many external recruiters belong to an agency and also edit and delete them.

💡 Note! All external recruiters belonging to the same agency will see all candidates added by the recruiters within the agency (if they have access to that specific job) making their collaboration even easier.

Invite an external recruiter to a job

When you create a job after enabling this feature, you will see a new stage called External recruiters. Here, you add the external recruiters you want to give access to this specific process. The recruiters/agency added will be able to source candidates for this process, and also manage these candidates in this specific job process.

Recruiting agencies
Inviting an agency will give access to all recruiters connected to this agency.

External recruiter
In this field, you add individual recruiters to access this process.

Invite message
As you invite agencies/recruiters to work on this process, they will receive an automatic email. By default, your Default job invite message template is used for this. You can also choose another message template or customize the message.

To edit the default message template, head over to Settings → Templates → Messages.

Sourced externally

When an external recruiter adds a candidate, this candidate will get the tag Sourced externally and you will see in the Activity log who added the candidate. 

The external recruiter that added this candidate will be able to manage/view this candidate, and your team will see all actions taken by them. The external recruiter only has access to the candidates added by themselves or other recruiters from their agency within jobs they have been given access to.

Find all externally sourced candidates

Under the Candidates tab, you will find filters that will be helpful when finding your externally sourced candidates.

  • Sourced externally: Find all candidates that are externally sourced

  • External recruiter: Find all candidates that are externally sourced by a specific external recruiter

  • Recruiting agency: Find all candidates that are externally sourced by a specific recruiting agency

Collaborate using Comments

Teamwork = dreamwork! Use the tab Comments to work together in this process. Please note that this includes all members of the hiring team, both company users and external recruiters from all agencies added to the job.

External recruiter mode

When your external recruiters logs in to their Teamtailor account, they work in External recruiter mode. Check out this article to learn more about working in Teamtailor with an External Recruiter role.

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