To invite a new user to your account, go to the tab Employees. There, click + Add employee to add one user, or + Bulk add employees to add several users at the same time.
Teamtailor users can be assigned roles which will give them different access levels to the system. The different roles in Teamtailor is listed here:
* To invite external recruiters to your account, check out this article.
Let’s take a look at the permission of these different roles.
1 No access
- Can’t login to your account
- Will receive email notifications when jobs are published, and can manage notification preferences via these emails
- If you have added a picture to their profile and you switch the profile to public, the profile is shown on your career site.
2 Content Manager
- Has the same access as Default User level access
- Have access to the Content menu and update the content and settings for the career site and pages
Requisitions
- A Content Manager can be part of approval flows and approve requisitions
3 Hiring team users
Hiring team users consists of three different roles: Default User, Hiring Managers, and Recruitment Leads. All roles will be able to access jobs and candidates when invited to Hiring teams and Teams.
3.1 Default User
A Default User can:
- Access your employee dashboard
- Edit their profiles
- Be a part of Hiring teams for jobs, but cannot edit/promote the job postings
- Be a part of Team
- Refer/source candidates to any job but can only access these candidates if they are part of a job or department they have access to
Requisitions
- A Default User can be part of approval flows and approve requisitions
3.2 Hiring Manager
A Hiring Manager has the same access as the Default User, but can also:
- Create new job postings, but cannot publish them
- Edit jobs that they’ve been invited to, but not buy promotions from Promote
Requisitions
A Hiring Manager can:
- Create a Requisition
- Be part of approval flows and approve requisitions
3.3 Recruitment Lead
A Recruitment Lead has the same access as the Hiring Manager, but can also:
- Publish jobs created by themselves or Hiring Managers
- Purchase promotions to promote job on external job boards
Requisitions
A Recruitment Lead can:
- Create a Requisition
- Be part of the approval flow and approve requisitions
4 Admin users
There are two admin users: Recruitment Admin, and Company Admin. Both levels of admins can access all jobs and all candidates.
4.1 Recruitment Admin
A Recruitment Admin has the same access as the Recruitment Lead, but can also:
- Access all Recruitment related Settings
- Full Analytics
- Nurture and Surveys, if activated from Skill center
Requisitions
A Recruitment Admin can:
- Create a Requisition
- Create and edit Approval flows and forms
- Be part of the approval flow and approve requisitions
4.2 Company Admin
A Company Admin can access and do everything without any restrictions, this includes:
- Invite and edit your users/employees
- Decide if an employee profile will be displayed on the career site or not
- See all private notes
Requisitions
A Company Admin can:
- Create a Requisition
- Create and edit Approval flows and forms
- Be part of the approval flow and approve requisitions create a Requisition
5 External Recruiters
- External Recruiters must be part of a Hiring team
- Can add candidates to a Job, if they are part of a Hiring Team
- They have full access to the candidates that were added by themselves, not to other candidates within the Job
- Can create Private notes, can't read Private notes written by others
Public profile/email
As a Company Admin, you can decide which of your employees should have a public profiles and public email addresses. If these boxes are checked, this info will be displayed on your career site.
Note: Requisitions is one of our Enterprise features. If you are interested in Requisitions please contact your contact person in our Key Account Management Team.