Add a user
Invite new users to your account, go to the tab Employees. There, click Add employees where you will be given the option of adding one user or several users at the same time.
Note that only users with a Company Admin role can invite new users to your account
Default roles
Teamtailor users can be assigned roles that will give them different access levels to the system. Let’s go through them one by one.
No access
Users assigned No Access as role:
Can’t log in to your account
Will receive email notifications when jobs are published and can manage notification preferences via these emails
Can be shown as an employee on your career site if a profile picture has been added and their profile is set to public.
Default User
A Default User can:
Access the employee dashboard
Edit their profile
Be a part of Hiring teams for jobs, but cannot edit/promote the job postings
Be a part of Groups
Refer/source candidates to any job, but can only access these candidates if they are part of a job or department they have access to
Please note that if a Default user is not a part of hiring team, they will not be able to access your account's Temtailor dashboard. Instead, they will see your Employee dashboard when logging in to their account.
Hiring Manager
A Hiring Manager has the same access as the Default User, but can also:
Create new job postings, but cannot publish them.
Jobs will get the status Pending and await approval from other users. Recruitment Lead, Recruitment Admin, and Company Admin users will be able to publish these jobs.Edit jobs that they’re part of the Hiring team for
Doesn’t have access to buy promotions on external job boards
Recruitment Lead
A Recruitment Lead has the same access as the Hiring Manager, but can also:
Publish jobs created by themselves or Hiring Managers in which they have been added to the Hiring team
Purchase promotions to promote jobs on external job boards
Recruitment Admin
A Recruitment Admin has the same access as the Recruitment Lead, but can also:
Access all candidates and all jobs
Access to recruitment-related settings, eg, job templates, questions, and settings for Groups
View the full account Analytics
Company Admin
A Company Admin can access and do everything without any restrictions, this includes:
Invite and edit your users/employees
Decide if an employee profile will be displayed on the career site or not
Access all restricted comments, fields and candidates
Activate integrations through Marketplace
Activate Add-on features
Role add-ons
For most roles, you have the option to add-on access to specific parts of the platform. To add the additional access, you simply enable add-ons for the role and select one/several options.
This means that, on top of the user's base access, the user will also have access to one of the following areas:
Content
This add-on grants access to the Career site editor, where they can update the content and settings for the career site and its pages.
Analytics
This add-on grants access to all the reports on the main Analytics tab, except for Custom reports.
Note that this does not grant access to the actual candidate card and/or job process. For the user to see this, they need to be granted this access through a group and/or hiring team.
The candidate’s name will be presented either as N/A or Deleted candidate depending on how the data in the report is fetched.
The user will also be able to access employee names/data in Analytics with this add-on role.
Role add-ons cannot be added to the following roles:
No access, External Recruiter, Division Admin, and Company Admin (Company Admin already have full access).
Add-on feature roles
Apart from the default Teamtailor roles, there are certain roles that can be accessed through certain Add-on features.
External Recruiters
This role is connected to our add-on feature, External recruiters. Read more about it here.
They have full access to the candidates that were added by themselves or other members of the same Recruitment Agency, not to other candidates within the Job
Can create hidden comments (cannot see restricted comments written by others)
Division Admin
This role is connected to our add-on feature, Divisions. Read more about it here.
A Division Admin can:
Employees: View, create, edit, and delete all employees within their division (excluding users with the roles Recruitment Admin or Company Admin).
Candidates: View, create, edit, and delete all candidates within their division.
Settings: View, create, and edit departments, roles, interview kit templates, message templates, job templates, job offer templates, and questions linked to their division.
Career site: Edit the career site and custom domain for their division.
Analytics: Access analytics, including data related to their division.
Public profile / Contact details
As a Company Admin, you can decide which employees should have public profiles, including public email addresses and/or phone numbers. This can be enabled under Settings → Public Profile in the Employees tab.
If these options are enabled, the selected information will be displayed on your career site.
