To invite a new user to your account, go to the tab Employees. There, click + Add employee to add one user, or + Bulk add employees to add several users at the same time.
Teamtailor users can be assigned roles which will give them different access levels to the system. The different roles in Teamtailor is listed here:
* To invite external recruiters to your account, check out this article.
Let’s take a look at the permission of these different roles.
1 No access
Can’t login to your account
Will receive email notifications when jobs are published, and can manage notification preferences via these emails
If you have added a picture to their profile and you switch the profile to public, the profile is shown on your career site.
2 Content Manager
Has the same access as Default User level access
Have access to the Content menu and update the content and settings for the career site and pages
Requisitions
A Content Manager can be part of approval flows and approve requisitions
3 Hiring team users
Hiring team users consists of three different roles: Default User, Hiring Managers, and Recruitment Leads. All roles will be able to access jobs and candidates when invited to Hiring teams and Teams.
3.1 Default User
A Default User can:
Access your employee dashboard
Edit their profiles
Be a part of Hiring teams for jobs, but cannot edit/promote the job postings
Be a part of Team
Refer/source candidates to any job but can only access these candidates if they are part of a job or department they have access to
Requisitions
A Default User can be part of approval flows and approve requisitions
3.2 Hiring Manager
A Hiring Manager has the same access as the Default User, but can also:
Create new job postings, but cannot publish them
Edit jobs that they’ve been invited to
Doesn’t have access to buy promotionson external job boards
Requisitions
A Hiring Manager can:
Create a Requisition
Be part of approval flows and approve requisitions
3.3 Recruitment Lead
A Recruitment Lead has the same access as the Hiring Manager, but can also:
Publish jobs created by themselves or Hiring Managers
Purchase promotions to promote job on external job boards
Requisitions
A Recruitment Lead can:
Create a Requisition
Be part of the approval flow and approve requisitions
4 Admin users
There are two admin users: Recruitment Admin, and Company Admin. Both levels of admins can access all jobs and all candidates.
4.1 Recruitment Admin
A Recruitment Admin has the same access as the Recruitment Lead, but can also:
Access all candidates and all jobs
Access all Recruitment related settings under Settings
View the full account analytics
Manage Nurture and Surveys, if activated from Skill center
Requisitions
A Recruitment Admin can:
Create new requisition
Create and edit Approval flows and forms
Be part of the approval flow and approve requisitions
4.2 Company Admin
A Company Admin can access and do everything without any restrictions, this includes:
Invite and edit your users/employees
Decide if an employee profile will be displayed on the career site or not
See all private notes
Activate certain Marketplace products including Apply with Linkedin
Requisitions
A Company Admin can:
Create a Requisition
Create and edit Approval flows and forms
Be part of the approval flow and approve requisitions
5 External Recruiters
External Recruiters must be part of a Hiring team
Can add candidates to a Job, if they are part of a Hiring Team
They have full access to the candidates that were added by themselves, not to other candidates within the Job
Can create Private notes, can't read Private notes written by others
Public profile/email
As a Company Admin, you can decide which of your employees should have a public profiles and public email addresses and/or phone numbers. If these boxes are checked, this info will be displayed on your career site.
Note: Requisitions is one of our Enterprise features. If you are interested in Requisitions please contact your contact person or to our support team!