Publishing a job should be an easy and seamless experience!
In this article, you will learn all about it. The content of this article is based on the different stages of job creation, which you see on the right-hand side of this page.

The first step of publishing a new job is to create your ad in your Teamtailor account. Do so by going to the Jobs tab and clicking the pink + button.

When creating your new job posting, you have two choices to make:

Start by adding the position's Job ad title and Job Description. Use headers, and add lists, gifs, videos, and images to your liking. Be creative and have fun! 

The pitch text will be displayed at the very top of your ad to engage the candidates to read your job ad. Here you can tell your candidates why they should apply for your job over your competitors. 

Assign the position to the related Department and Role to make it easier for your candidates to find and identify with the position. Then, let them know where the position is located, by adding the Location/s of the job. 

You also have the option of adding whichever custom fields you want do your job posting, and choose if these should be displayed in-tool only or also on the public posting. Read more about Custom fields here.

Response time gives the candidate an expectation of how long they would expect to wait before hearing back from you. Select a time ranging from 2 hours to a month. The set Response time will not affect the recruiting process, this is purely for the candidate's experience when applying for the job. Read more about Response time here.

Colleagues are important, to say the least! Show your applicants their potential future work friends by adding Colleagues. These people will be presented at the end of the job posting. You add them by just clicking on their names in the drop-down box.

If you have admin access, you will have the additional option to select a different recruiter for the role from the Recruiter section.

The people added in your job ad will be presented like this (the Recruiter is the Contact, and the colleagues under the title Colleagues):

All jobs will have their own Cover area to visualize the job posting. The cover area includes a picture, title, pitch, apply button, and response time.

For your job ad appearance, you have the following options:

The next step is to form the application to make sure you get the necessary information from your candidates.

Start by deciding what Personal info you want the candidate to add and specify what information is mandatory or optional when the candidate applies for the job, by checking Off | Optional | Mandatory. 

After this, decide which Questions should be added to the application form and if they should be optional or mandatory.

Choose between already created questions or make new ones for this specific ad. Learn more about our different question types here.

If a requirement is essential for recruitment, you can use a Yes/No qualifying question that prevents candidates from submitting their application if they answer "No," saving time for both parties.

You can make the application form more dynamic by hiding or showing questions based on previous answers. Conditional logic works with any question, depending on the response to a Choice or Yes/No question.

Next up are the response messages for the job. These are the messages that are sent to your candidates, making your recruitment process even more streamlined. 

Choose to go with the preset message templates, or customize it for this ad specifically by clicking Custom reply/reject message.

There are two types of messages: 

If you want to be able to talk directly to your candidates, to not risk losing them between your job ad and their application, activate the Candidate interaction feature in the Add-on feature center.

The candidate chat is easy to set up and you can choose how active you want to be. Read more about it here. 

Create the right recruitment flow for the hiring process by adding and editing the Stages for the candidates. We give you a preset process that you can customize to fit your specific needs.

Add skills and traits that are relevant for this job, assign weight to them, and select which interview kits to use during the hiring process. Read more about Job match score here!

Teamwork makes the dream work, so invite your colleagues and recruit together!

The members of your hiring team get a shared view of the process and can review and handle the candidates for the specific job. Read more about Hiring teams here.

At the bottom of your job creation page, you have a menu with some additional options for your job posting. Let’s go through them one by one:

*These are features you need to activate in the Add-on feature center

If you're not quite done with the ad, you can of course save it as a draft and get back to it later on. This you do by clicking Save draft.

When you're satisfied with the job posting, the only thing left to do is to publish! This you do in the lower menu to the right.
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Once published the following will happen:

Some user roles don’t have access to publish jobs, so they will instead see a Ready to publish button. Clicking this sends a notification to the users with access to publish the role for them.

Unlist the posting to make the job live, without publishing it on your career site. No email notifications will be sent to your employees or connected candidates. You can also use the function to remove an earlier published ad and continue working with the recruiting process.

If you for some reason want to delete the job, you do so by clicking Delete. Note that this action cannot be undone. 

This option is only available for jobs with the status Draft or Archived.