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Find and manage your candidates

Use powerful search features and filters to explore your candidate bank, save your candidates as segments, and manage them

Under the Candidates tab, you will find all the candidates you have access to in one place. Here you will find different helpful tools to help you navigate and manage your talent.

Customize the columns in your candidate bank to display the information most relevant to you. Learn more about customizable columns here.

Search for candidates

Start typing in the search box to see suggestions for matching candidates, segments, and filters. Select a suggestion to apply it to your search, and combine multiple filters to narrow down your results.

Filter suggestions by Co-pilot

If your company uses our add-on feature Co-pilot, you can describe what you're looking for in plain text and select the Suggest filters option presented.

For example, enter: Candidates in interview stage added last month.
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Co-pilot will suggest filters based on your description. You can review and adjust the suggested filters to refine your search.

The suggestions use pre-existing values in your account, meaning Co-pilot won't create new filter values.

Filters

Click the search box to explore all available filters and manually add them. The filters available in the candidate bank fall under the following categories:

  • Candidate details (including custom fields)

  • Candidate status

  • Application stage

  • Dates

  • Data & privacy

  • Rating

  • Partner results *

  • Answers/Questions

  • Evaluated skills/traits

  • External recruitment **

When adding a filter, you will be able to choose different operators, for eg:

  • Include all/any

  • More/less than

  • Does not include any

* Available when using a partner integration activated through Teamtailor Marketplace

** Available when using the add-on feature External recruiters

Advanced search features

Use advanced search queries to find candidates based on specific information in their profiles. When you enter a search query, the system searches the following fields:

  • First / Last name

  • Email

  • Phone

  • LinkedIn

  • Tags

  • Pitch

  • Resume

  • Referring URL

  • Cover letter

  • Comments

  • Review comments

To help you find exact matches, you can use different search queries to narrow down your results and locate the candidates you need more efficiently.

Search feature

Description

Example / Syntax

Search within specific fields

Search in specific candidate fields using: field_name:[text]

Fields include: first_name, last_name, email, phone, pitch, comments, linkedin_profile, cover_letters, reviews, resume_text

first_name:Sam

Filter by added value in a field

Filter candidates based on whether a field has a value using:
​!_exists_:[field]

!_exists_:email

Boolean AND

Returns candidates where both keywords are present.

English AND Spanish

Boolean OR

Returns candidates where either keyword is present.

Customer Support OR Customer Success

Boolean NOT

Returns candidates that do not have the second keyword.

B2B NOT B2C

Exact phrase search

Use quotations to search for an exact phrase. Without quotations, spaces are interpreted as Boolean AND.

"Marketing Manager"

Grouped search with parentheses

Use parentheses to group terms and control the logic of complex searches.
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The example shown here finds candidates matching "Developer" and either "Frontend" or "Backend".

Developer AND (Frontend OR Backend)

Segments

After applying your search filters, you can save them as a segment by clicking Save as segment. This lets you quickly return to the same filtered view whenever you need.

Give the segment a suitable name and emoji to customize it. Finally, click on Create segment, and your segment will be saved and available for you.


As a Company Admin, you'll have the option to make the segment available to all users in your account. To do this, simply check the Make segment appear for all users box before creating the segment.

If you modify any of the search criteria, you'll be given the option to either update the existing segment or save it as a brand-new segment.

Manage candidates

Use the bulk feature to select multiple candidates and perform actions such as exporting, tagging, merging, and booking meetings.

Action

Description

Print

Print candidate profiles and their information.

Export

Export selected candidates and their data as a CSV file sent by email. You can control what should be included by customizing the columns and adding filters.

Tag

Add tags to multiple candidates to help organize and categorize them.

To-do

Create to-dos for multiple candidates to keep track of tasks and follow-ups.

Data retention

Send permission requests related to data retention.

Merge

Merge duplicate candidate profiles into one, keeping their information together.

Add to Nurture campaign *

Add selected candidates to a nurture campaign to keep them engaged through relevant communication.

Restricted access *

Restrict user access to selected candidates.

Book meeting

Invite multiple candidates to the same meeting.

Delete candidates

Delete selected candidates from your candidate bank.

* Available when using the add-on feature Nurture

** Available when using the add-on feature Restricted access

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