The Divisions feature is designed for companies operating with multiple brands, business units, branches, or subsidiaries within a larger organization. It enables structured yet collaborative recruiting while maintaining unique identities where necessary. By default, divisions share everything but allow selective separation.
Who should use Divisions?
Companies that benefit from Divisions typically have a centralized HR and recruiting team that manages recruitment across the entire organization. The companies that need to:
Share essential resources (candidate database, templates, integrations, data & privacy settings).
Differentiate certain elements (career sites, branding, job and candidate access).
Need help finding the best setup for your organization? Contact us to explore all the solutions we offer.
A Company Admin user needs to request this feature to be added by your Teamtailor contact person or support team
Set up Divisions
Once this feature is activated, Divisions can be added as a layer above Departments, establishing the following hierarchy in Teamtailor:
To set up and manage Divisions, go to Settings → Company → Organization. When adding a new division, you will need to fill out the following information:
Name: The name of the division.
Logo: Upload a logotype to be used for email communication with candidates. If no logo is selected, the logotype from the main company's Global Design is used instead.
Division Manager: Assign the main point of contact for this division. This person will serve as the default sender alias for Connect emails.
Departments & Roles
Once the Divisions are in place, you can start adding departments and roles within your divisions and the Main company. Click the Departments tab next to Divisions to view existing departments and create new ones.
When creating a new Department, you will need to provide the following information:
Name: The name of the department.
Department Manager: Assign the main point of contact for this department. This person will serve as the default sender alias for Connect emails sent when candidates connect with this department.
Division: Choose which division the department belongs to.
Roles: Define the roles within the department.
Any pre-existing departments and roles added before the activation of the Divisions feature will be connected to the main company by default. This can, of course, be edited by clicking the department/role in question.
Feature areas
Users
When using this feature, a new user role called Division Admin will be available.
This role allows a user to manage recruitment-related settings for a specific division.
The Division Admin can:
Employees: View, create, edit, and delete all employees within their division (excluding users with the roles Recruitment Admin or Company Admin).
Candidates: View, create, edit, and delete all candidates within their division.
Settings: View, create, and edit departments, roles, interview kit templates, message templates, job templates, job offer templates, and questions linked to their division.
Career site: Edit the career site and custom domain for their division.
Analytics: Access analytics, including data related to their division.
All users in the account can be assigned to a specific division or to the Main company in their profile settings, or under Employees. This determines which career sites their public profile appears on, and which users are visible to Division Admins in the employee list.
When a Company Admin adds a new user, the Main company is pre-selected by default. If a Division Admin adds a new user, their division will be pre-selected.
Assets
The main company and its divisions share all assets by default. However, with our Structured assets feature, you can designate certain assets as division-specific. This ensures they are only available to the relevant users. Read more about these features below:
Career Sites
Each division can have its own career site, in addition to sharing assets and structure. This allows for custom branding and content tailored to each division. Create unique career sites with distinct branding while maintaining a global design for your company. The career sites will all have their own unique URL:
Main company: [main-company-name].teamtailor.com
Division career site: [main-company-name]-[division-name].teamtailor.com
Head over to Settings → Content → Career site to get started. Here, you set the default language across all career sites.
Scroll down to add a new career site for each division. The career site will be created as Unpublished, not yet visible to your visitors, allowing you to work on the content before.
Use Divisions with our add-on feature Multiple languages, to create localized career sites for each division, allowing you to connect with candidates in their preferred language across markets.
To further strengthen your branding and improve performance, you can set up custom domains for each career site. You’ll find all generated career sites under Settings → Content → Domain and SSL.
For step-by-step instructions, check out our support article here.
Each career site generated under Settings → Content → Career site will have its editor available under the Career site tab in the top menu.
Learn all about how to build and design your career site in our support article collection: Career Site & Content
Main company
In the Main company editor, you will find a couple of new things to help highlight your divisions.
A page will be generated for each division added under Settings → Company → Organization, allowing you to present your brands on your Main company career site.
Add these pages to the Career menu to show them in the career site navigation on your site.
To highlight the division pages a little extra, you can also add the Divisions list block available in the block library.
If you would like to highlight your brands unique career sites, we recommend using the Tile & link block.
You will also be able to filter certain blocks by division, for eg, the Jobs block.
Divisions
Each generated career site for a division will have its own career site editor, allowing them to set up their branding and content.
For divisions that share a similar branding profile or use the same base, you can clone the Global design settings from the content editor of the Main company or any other division.
Connect
On the main company's career site, candidates will be able to Connect with departments and roles from the main company or its divisions, set up under Settings → Company → Organization.
This allows candidates to express their interest and receive notifications about job opportunities related to one of your brands.
On the division career sites, only the specific division in question will be available as an option to connect with.
Jobs
When creating a new job or job template, you can define the division and department/role that the job position belongs to. This will categorize the job internally and on the career sites.
Based on the selection above, you can choose which career sites the job ad should appear on.
The job will be published on the Main company's career site, or the selected division’s career site
If you are using our add-on feature Multiple languages, the Career site field is where you choose which language version of the career site the job ad will appear on. Any candidate who applies for this job will receive automatic messages in this language.
Hiring team
By creating pre-made Groups for each division, you'll have them ready to add as the Hiring team for recruitments, saving you time and ensuring the right people are involved.
Filters
Find jobs with a specific division and department in the Jobs overview by accessing the filters on the right-hand side.
These filters will also be available for users on the Employee dashboard.
Candidates
Access
Users can be granted access to candidates who have applied or connected to specific Divisions, Departments, Roles, and/or Tags through Groups.
Filters
In your candidate bank, you can easily filter on candidates by Division, Department, and Role.
Save your filters as segments to easily access candidates within your divisions
Analytics
The main company, along with the divisions, will be available as a filter on the generated reports in Analytics.
You can also add divisions to the data tables or use them as a breakdown in Custom reports.
