Publishing a job should be an easy and seamless experience! In this article, you will learn all about it. The content of this article is based on the different stages of job creation, which you see on the right-hand side of this page.
The first step of publishing a new job is to add the position in your Teamtailor account. Do so by going to Jobs→ ➕ (New job).
When starting off your new job posting, you have two choices to make:
Job name: do you want an internal job name of this job posting? If so, add it in the job name field. If no internal name is added, the external name is used. This is added in the next step.
Job template: which job template do you want to use for this job? For more information about job templates, please click here.
1. Job posting
Title and Description
Start by adding the position's Title and Description. Use headers, and lists, add gifs, videos, and images. Be creative and have fun!
Please note that the fields Title and Description are required to be able to Save.
Add a pitch to the job. This will be displayed at the very top of your ad, so make sure to tell your candidates why your they should apply for your job over your competitors.
Tip 💡: Read more about how to optimize SEO for your job ads here.
Department, Role, and Location
Assign the position to the related Department and Role to make it easier for your candidates to find and identify with the position. Then, let your applicants know where the position is located, by adding the Location/s of the job.
These settings will help your Connected candidates to make more specific profiles, ensuring the quality of your candidate bank.
Custom fields (Remote status, etc)
You also have the option of adding whichever custom fields you want do your job posting, and choose if these should be displayed in-tool only or also on the public posting. Read more about Custom fields here.
In this example, we’ve added custom fields for Salary, remote status, employment type, and employment level.
Response time gives the candidate an expectation on how long they would expect to wait before hearing back from you. Select a time ranging from 2 hours to a month. The set Response time will not have an effect on the recruiting process, this is purely for the candidate's experience when applying for the job. Read more about Response time here.
Recruiter and colleagues
Colleagues are important, to say the least! Show your applicants their potential future work friends by adding Colleagues. These people will be presented in the job posting. You add them by just clicking on their names. If you have admin access, you will have the additional option to select a different recruiter for the role from the Recruiter drop-down box.
The people of your ad will be presented like this (the Recruiter is the Contact, and the colleagues under Some of your colleagues:
All jobs will have their own Cover area to visualize the job posting. The cover area includes a Picture, title, pitch, apply button, and response time.
For your job’s appearance, you have the following options:
Button text: select what you want the application button to say. If nothing is added, a default text (in English: Apply for this job) is used. Why not make applying less intimidating by saying Apply in just 30 seconds or Apply without CV?
Page template: the layout style of the job in question depends on which Page template you’ve used in the ad.
Background image: upload the image you want to use for the job cover image. The cover image is a representation of your job, so you may want to use an image that gives your candidates some insight into the job and your company. f you upload one from your computer, make sure the resolution is as high as possible. We support common file formats, such as .jpg, .tif, .gif, and .png.
Overlay color: update the overlay color if you want
Overlay opacity: change the overlay colors opacity if needed
Text color: decide which color the cover image text should have to suit your brand.
The next step is to form the application to make sure you get the necessary information from your candidates.
Start by deciding what Personal info you want from the candidate and specify what information is mandatory and optional when the candidate applies for the job, by checking Off | Optional | Mandatory.
After this, decide which Questions to add to the application form. Either choose between the questions you’ve already created, or make new for this specific ad. Learn more about our different question types here.
Responses (automatic messages)
Next up is the automatic response messages for the job. These are the messages that are sent to your candidates, making your recruitment process even more streamlined.
You see two types of messages:
Reply message - the message that’s automatically sent to the candidate when he/she applies for the job
Reject message - the message you can send to the candidate when you’ve deemed them not fit for the position.
Choose to go with the preset auto messages, or create Custom messages to specify them for this ad, by simply clicking Custom Message.
URL to application form: If you want to use an external applicant tracking system, enter the URL under Advanced settings.
We have also implemented a feature that automatically delivers email applications to Teamtailor! You can read the blog post about that here.
3. Candidate chat
If you want to be able to talk directly to your candidates, to not risk losing them between your job ad and their application, activate the Candidate chat.
The candidate chat is easy to set up and you can choose how active you want to be. Read more about it here.
Create the right recruitment flow for the hiring process by adding and editing the Stages for the candidates. We give you a preset process that you can customize to fit your specific needs.
Want to learn about the stage actions? Check this article out 🤓
Add skills and traits that are relevant for this job, assign weight to them, and select which interview kits to use during the hiring process. More on Job match score can be found here.
6. Hiring team
Teamwork makes the dream work, so invite your colleagues and recruit together! 👯
The members of your hiring team get a shared view o the process and can review and handle the candidates for the specific job. Read more about Hiring teams here.
Final step: Publishing
When you're content with the posting, the only thing left to do is to Publish! This you do at the bottom right.
Ready to publish
Some user rolesdon’tt have access to publish jobs, so they will instead so a Ready to publish button. Clicking this sends a notification to the users with access to publish the role.
Save job as draft or publish unlisted
If you're not quite done with the ad, you can of course save it as a Draft and get back to it later on. This you do at Save draft.
Unlist the posting to make the job live, without publishing it on your Career site. No email notifications will be sent to your employees or connected candidates. You can also use the function to remove an earlier published ad and continue working with the recruiting process.
If you for some reason want to delete the job, you do it by clicking Delete. Note that this action cannot be undone.
At the bottom of your job creation page, you have a bar with some additional options for your job posting. Let’s go through them one-by-one:
Adding tags to your job ads makes it easier to filter in your job list, and allows you to group similar jobs together.
Set publishing dates
Schedule the job’s publishing date. Job is automatically published on start date (at 00.00), and will expire on end date (at 24.00)
Pin job to top
Pin the job if you want your job at the top of your Career site
Enable/disable transparent recruitment*
Read more about Transparent recruitment here
Publish internally only*
Read more about internal jobs here
When you've saved your ad as a draft, you can preview it before publishing
*Add-onn features you need to be enabled.