Publishing a job should be an easy and seamless experience!
In this article, you will learn all about it. The content of this article is based on the different stages of job creation, which you see on the right-hand side of this page.
The first step of publishing a new job is to create your ad in your Teamtailor account. Do so by going to the Jobs tab and clicking the pink + button.
When creating your new job posting, you have two choices to make:
Job name: do you want an internal job name for this job posting? If so, add it in the job name field. If no internal name is added, the external name is used. This is added in the next step.
Job template: which job template do you want to use for this job? For more information about job templates, please click here.
1. Job posting
Job ad title and Job Description
Start by adding the position's Job ad title and Job Description. Use headers, and add lists, gifs, videos, and images to your liking. Be creative and have fun!
Please note that the fields Job ad title and Job Description are required to be able to Save the job.
Pitch
The pitch text will be displayed at the very top of your ad to engage the candidates to read your job ad. Here you can tell your candidates why they should apply for your job over your competitors.
Read more about how to optimize SEO for your job ads here.
Department, Role, and Location/s
Assign the position to the related Department and Role to make it easier for your candidates to find and identify with the position. Then, let them know where the position is located, by adding the Location/s of the job.
These settings will help your Connected candidates to make more specific profiles, ensuring the quality of your candidate bank.
Custom fields (Remote status, etc)
You also have the option of adding whichever custom fields you want do your job posting, and choose if these should be displayed in-tool only or also on the public posting. Read more about Custom fields here.
In this example, we’ve added custom fields for Salary and Remote status.
Response time
Response time gives the candidate an expectation of how long they would expect to wait before hearing back from you. Select a time ranging from 2 hours to a month. The set Response time will not affect the recruiting process, this is purely for the candidate's experience when applying for the job. Read more about Response time here.
Recruiter and Colleagues
Colleagues are important, to say the least! Show your applicants their potential future work friends by adding Colleagues. These people will be presented at the end of the job posting. You add them by just clicking on their names in the drop-down box.
If you have admin access, you will have the additional option to select a different recruiter for the role from the Recruiter section.
The people added in your job ad will be presented like this (the Recruiter is the Contact, and the colleagues under the title Colleagues):
Appearance
All jobs will have their own Cover area to visualize the job posting. The cover area includes a picture, title, pitch, apply button, and response time.
For your job ad appearance, you have the following options:
Button text: select what you want the application button to say. If nothing is added, a default text (in English: Apply for this job) is used. Why not make applying less intimidating by saying Apply in just 30 seconds or Apply without resume?
Page template: the layout style of the job in question depends on which Page template you’ve used in the ad.
Background image: upload the image you want to use for the job cover image. The cover image is a representation of your job, so you may want to use an image that gives your candidates some insight into the job and your company. If you upload one from your computer, make sure the resolution is as high as possible. We support common file formats, such as .jpg, .tif, .gif, and .png.
Overlay color: update the overlay color if you want
Overlay opacity: change the overlay color's opacity if needed
Text color: decide which color the cover image text should have to suit your brand.
2. Application
The next step is to form the application to make sure you get the necessary information from your candidates.
Start by deciding what Personal info you want the candidate to add and specify what information is mandatory or optional when the candidate applies for the job, by checking Off | Optional | Mandatory.
After this, decide which Questions should be added to the application form and if they should be optional or mandatory.
Choose between already created questions or make new ones for this specific ad. Learn more about our different question types here.
Responses
Next up are the response messages for the job. These are the messages that are sent to your candidates, making your recruitment process even more streamlined.
Choose to go with the preset message templates, or customize it for this ad specifically by clicking Custom reply/reject message.
There are two types of messages:
Auto reply message:
The message automatically sent to the candidate when they apply for the job.
Reject message:
The message you can send to the candidate when you’ve deemed them not fit for the position, read more about that here.
Advanced settings
URL to application form: If you want to re-direct the application to use an external applicant tracking system, enter the URL in this field.
Mailbox: We have also implemented a feature that automatically delivers email applications to Teamtailor! Read more about that here.
3. Candidate interaction
If you want to be able to talk directly to your candidates, to not risk losing them between your job ad and their application, activate the Candidate interaction feature in the Add-on feature center.
The candidate chat is easy to set up and you can choose how active you want to be. Read more about it here.
4. Stages
Create the right recruitment flow for the hiring process by adding and editing the Stages for the candidates. We give you a preset process that you can customize to fit your specific needs.
Learn more about stage actions here.
5. Evaluation
Add skills and traits that are relevant for this job, assign weight to them, and select which interview kits to use during the hiring process. Read more about Job match score here!
If you haven’t enabled the add-on feature called Interview kit, this step will instead be called Interview scorecard. More on the scorecards can be found here.
6. Hiring team
Teamwork makes the dream work, so invite your colleagues and recruit together!
The members of your hiring team get a shared view of the process and can review and handle the candidates for the specific job. Read more about Hiring teams here.
7. Additional options
At the bottom of your job creation page, you have a menu with some additional options for your job posting. Let’s go through them one by one:
Icon | Action | Description |
| Add tags | Adding tags to your job ads makes it easier to filter in your job list, and allows you to group similar jobs together |
| Set publishing dates | Schedule the job’s publishing date. A job is automatically published on start date (at 00.00), and will expire on end date (at 24.00) |
| Pin job to top | Pinning a job adds it to the top of your career site |
| Enable/disable transparent recruitment* | Read more about Transparent recruitment here |
| Make job internal* | Read more about Internal jobs here |
| Preview job | When you've saved your job as a draft, you can preview it before publishing using this button |
*These are features you need to activate in the Add-on feature center
Save as draft
If you're not quite done with the ad, you can of course save it as a draft and get back to it later on. This you do by clicking Save draft.
Final step: Publishing
When you're satisfied with the job posting, the only thing left to do is to publish! This you do in the lower menu to the right.
Once published the following will happen:
It will be published on your career site.
The job will automatically be posted on the free channels we have integrated and you have enabled. Check your Marketplace to find out more!
An email regarding the published job will be sent to candidates who have connected with the Department, Role, and Location you've added to the job.
An email regarding the published job will be sent to all employees in the system with this notification setting enabled.
Ready to publish
Some user roles don’t have access to publish jobs, so they will instead see a Ready to publish button. Clicking this sends a notification to the users with access to publish the role for them.
Publish unlisted
Unlist the posting to make the job live, without publishing it on your career site. No email notifications will be sent to your employees or connected candidates. You can also use the function to remove an earlier published ad and continue working with the recruiting process.
Delete job
If you for some reason want to delete the job, you do so by clicking Delete. Note that this action cannot be undone.
This option is only available for jobs with the status Draft or Archived.