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Checklist: Before publishing your jobs on external job boards
Checklist: Before publishing your jobs on external job boards

Ensure your account is set up and ready for publishing your jobs externally

Melanie avatar
Written by Melanie
Updated yesterday

Below, you will find a checklist we recommend you go through, before unlocking the feature to publish your jobs on the external job boards. We want you and your candidates to have the best experience possible. Depending on how your company operates, you might not need all of the settings, but we want to ensure you are at least aware of them.

Our checklist

To make this process as easy as possible, we’ve categorized a few topics that we recommend you start checking. Our checklist will touch on these topics rather briefly. However, we have linked dedicated articles to each of them that go into detail.

1. General settings

Start with the basics. Choose your company's time zone, industry, Career Site Manager, and pick your Privacy Manager/s under Settings → General.

2. Data & Privacy settings

It’s important that you have the data & privacy settings up from the beginning, to make sure that you handle your candidates’ data in accordance with rules and regulations, as well as your internal policies.

2a. Decide on the permission settings for your candidates
You find this in Settings → Manage permissions, where you will be able to:

  • Specify how long the candidate's permission for you to keep their data is valid.

  • Control if and what automatic permission renewal request should be sent out when it expires.

2b. Enable application checkboxes to collect permission right away
Activate checkboxes in Settings → Permission checkboxes to add them to the bottom of the application form and/or on the connect sign-up page to get your candidate's permission to keep their data.

2c. Review the privacy policy
Review, and make the necessary edits, in Settings → Privacy policy. By clicking on the edit button at the bottom of the page you can select the contact person, which otherwise will be your Career site manager.

3. Add your locations

In Settings → Locations, you add the locations you want to work with. Usually, these are the places where you have an office or store. Doing so will make it possible for you to:

  • Assign them to your jobs, as this is a requirement from the free channels. Every job needs to be associated with a location. Otherwise, they will deny publishing your job. If no specific location is selected for a job, it will default to your company's location selected as headquarters, if it exists.

  • Use locations as a job filter.

  • Allow candidates to Connect with them and limit their notifications about new jobs to certain locations.

💡 Tips for remote jobs

To show your job's remote status you can use our Custom field Remote status, and also clarify this in your job description.

First, activate the field in Settings → Custom fields → Jobs → Remote status:

Once activated, you can pick the correct status in the job editor:

However, you would still need to add a location. We suggest picking one that makes the most sense for your company or the job in question. You can hide the location from your career site by editing the location in Settings → General → Locations: Open the location and tick the box Do not show on career site. That means that only the name you gave the location will be visible in the job ad, but no further information. 

4. Review your career site

The jobs you create are linked to your career site and once published, visitors and applicants will be able to access it. You can see what your career site looks like to visitors by clicking on your company name and View career site:

To add or remove content head over to the Content tab.

Furthermore, the logo and colors selected in Content → Global Design will also show on branded emails that are sent to employees and candidates. And some job boards will use your company's logo from there for your job ads as well. Here is where you can stand out from the crowd and make sure people will recognize your brand.

💡Tips if you have not worked/very little on your career site

Please be aware that the career site usually comes with example content that is supposed to help you get an idea of what you can do with your career site. This would need to be either removed or edited by you.

When starting to work on your career site, you can start small! The career site is usually a work in progress and constantly gets updated as your company grows and develops. Start with the content and sections you feel most confident and passionate about and add more over time.

In Global Design, you can set up basics like your company's logo, colors, and fonts you want to use on your career site.

There is a lot to explore and learn when it comes to designing your career site. To help with that, we have dedicated a whole section in our article library to it.

You can read more about it here.

These points above cover what the support team finds to be the most important settings when enabling publishing jobs externally. Note, that this might differ from company to company so it’s always good to take a closer look at your account/review the candidate experience before you declare that you’re all set.

The extended checklist

We’ve added more recommendations on topics to review at this stage below👇

5. Take a look at the Marketplace

Find and activate more job boards you would like to use by clicking on your company's name → Marketplace → All channels

6. Add your departments

Create departments in Settings → Departments. Structure your jobs by creating departments and roles to:

  • Assign them to your jobs

  • Filter jobs based on departments and roles

  • Allow candidates to Connect with them and limit notifications about new jobs within this department/role

7. Look over the questions you’re working with

Add questions in Settings → Recruitment → Questions to ask your candidates specific and relevant questions. You can find and add the questions in the job editor and add them to the application form candidates fill out when applying for a job. This way you get all the answers you need right away and speed up the hiring process.

8. Set up message templates for great candidate communication

Review the current message templates and add your own ones in Settings → Templates Messages. Some messages are sent automatically, e.g. the Default reply or Connect message. Ensure that you have personalized your message templates so you communicate with your candidate in your tone and voice. Make it stand out, personal, and fun!

9. Review your career site’s SEO

Set up how your career site pages should be displayed as a result in the search engines (e.g. Google, Bing, or Yahoo!). Go to your →Content tab, hover with your cursor over the page you want to edit, click on the three dots, and then on the ⚙️ Settings icon. Here, go to the SEO tab and add the title and description you want to use. You can read more about SEO settings for the career site here and SEO settings for specific jobs here.

Note that it might take a bit longer for the search engine to update this information.

10. Explore the Add-on features

Explore and activate more great features we offer to make the recruitment process as fun and smooth as possible. We have instructions and a list of all features here. If you haven’t already, take an extra look at Triggers! This is the support team's favorite feature ✨

There are many more features and settings to explore. If you are interested, you can always take a look at our Resource Hub for more information. Instead of reading through everything you can also register for our live, or watch recorded, Activation Webinars

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