Below, you will find a checklist we recommend you go through, before unlocking the feature to publish your jobs on the external job boards. We want you and your candidates to have the best experience possible. Depending on how your company operates, you might not need all of the settings, but we want to ensure you are at least aware of them.

To make this process as easy as possible, we’ve categorised a few topics that we recommend you start checking. Our checklist will touch on these topics rather briefly. However, we have linked dedicated articles to each of them that go into detail.

Start with the basics under Settings → Company → General, where you will set your default options for your company's account such as time zone and language. A full guide on these settings can be found here.

It’s important that you have the Data & Privacy settings set up from the beginning, to ensure you handle your candidates’ data in accordance with rules and regulations, as well as your internal policies.

Decide on the permission settings for your candidates
Under Settings → Data & Privacy → Manage permissions, you will be able to:

Enable application checkboxes to collect permission
Activate checkboxes in Settings → Data & Privacy → Permission checkboxes to add them to the bottom of the application form and/or on the Connect sign-up page to get your candidate's permission to keep their data.

Review the privacy policy
Review, and make the necessary edits, in Settings → Data & Privacy → Privacy policy. By clicking on the edit button at the bottom of the page you can select the contact person, which by default is your Career Site Manager.

Ensure your data is as secure as possible from the start. Below you find two options you can activate for your account.

Enforce Two-Factor Authentication (2FA)

Make 2FA mandatory for all employees. This requires users to enter a time-based one-time password (TOTP) generated by an authentication app in addition to their regular login credentials. Enable this option by going to Settings → Company → Security.

Set up Single Sign-On

Allow employees to log in with Single Sign-On (SSO) using their existing corporate credentials for easier access and enhanced security. To enable SSO, contact our support team via chat or at support@teamtailor.com and check out our support article here for more information regarding the setup.

Under Settings → Company → Locations, you add the locations you want to work with. Usually, these are the places where you have an office or store. Doing so will make it possible for you to:

The jobs you create are linked to your career site where visitors and applicants will be able to access it. You can see what your career site looks like to visitors by clicking on your company name and → View career site:

To customize your career site head over to the Content tab.

The logo and colors selected in your Global Design settings will also show on branded emails that are sent to employees and candidates. And some job boards will use your company's logo from there for your job ads as well. Here is where you can stand out from the crowd and make sure people will recognize your brand.

These points above cover what the support team finds to be the most important settings when enabling publishing jobs externally. Note, that this might differ from company to company so it’s always good to take a closer look at your account/review the candidate experience before you declare that you’re all set.

We’ve added more recommendations on topics to review at this stage below👇

Find and activate more job boards you would like to use by clicking on your company's name → Marketplace → All channels.

Create departments in Settings → Organization → Departments. Structure your jobs by creating departments and roles to:

Connect is a great way to build relationships with your candidates. The candidates can express their interest in working at your company, specify their preferences, and receive job alerts. This helps you build a talent pool with potential candidates for future recruitment. Read more about how to set up Connect here.

Add questions under Settings → Recruitment → Questions to ask your candidates specific and relevant questions. You can find and add the questions in the job editor and add them to the application form candidates fill out when applying for a job. This way you get all the answers you need right away and speed up the hiring process.

Review the default message templates and add your own under Settings→ Templates → Messages. Some messages are sent automatically, e.g. the Default reply or Connect message. Ensure that you have personalized your message templates so you communicate with your candidate in your tone and voice. Make it stand out, be personal, and fun!

Set up how your career site pages should be displayed as a result in the search engines (e.g. Google, Bing, or Yahoo!). Go to your Content tab, hover with your cursor over the page you want to edit, click on the three dots, and then on the ⚙️ Settings icon. Here, go to the SEO tab and add the title and description you want to use. You can read more about SEO settings for the career site here and SEO settings for specific jobs here.

Note that it might take some time for the search engines to update this information.

Explore and activate more great features we offer to make the recruitment process as fun and smooth as possible. We have instructions and a list of all features here. If you haven’t already, take an extra look at Triggers! This is the Support team's favorite add-on feature.

There are many more features and settings to explore. Take a look at our onboarding guide Get started with Teamtailor, where you can sign up for webinars or watch them on demand.